ADMINISTRATIVE PROGRAM SPECIALIST-A ROCKEFELLER

ADMINISTRATIVE PROGRAM SPECIALIST-A ROCKEFELLER

Salary

$3,127.00 - $6,136.00 Monthly

Location

Cameron, LA

Job Type

Classified

Job Number

513-227824-26

Department

Wildlife & Fisheries-Wildlife

Opening Date

10/29/2026

Closing Date

11/12/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

LDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology. The Office of Wildlife exists to provide wise stewardship of Louisianas wildlife and associated habitats and increase wildlife conservation awareness.

ADMINSTRATIVE PROGRAM SPECIALIST-A

This position provides administrative support to operations and employees assigned to Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area (roughly 30 employees in total). The position answers questions from the public and is responsible for a wide range of administrative functions, including timekeeping, procurement, safety coordination, property control, and managing reservations for onsite dormitories. This is a highly responsible and confidential position that independently performs many complex duties. This position acts as the backbone of the facilities by streamlining operations, improving efficiency, and supporting others to achieve the departments mission.

SELECTED CORE COMPETENCIES

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal

and state legal requirements, State Civil Service rules, and organizational policies.

SELECTED PREFERRED COMPETENCIES

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or

personal benefit.

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote

understanding and engagement.

Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted

or instructed by others.

Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in diverse and evolving contexts.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

JOB DUTIES

Duties may include some or all of the following:

• Serve as the primary administrator for scheduling and managing reservations for the West End Dorm and General Quarters, which can accommodate up to 50 individuals at a time. Coordinate timely responses to inquiries from members of the legislature, local governments or the general public. Answer telephone calls and assist visitors with front desk inquiries.
• Prepare documents requested by staff, including interview materials, contracts, hold harmless agreements, legal documents, and other administrative paperwork.
• Serve as the facility safety coordinator with the ORM annual safety audit and compilation of related documents. Organizes safety training and maintains records of safety training. Advises field staff as to LDWF policy and procedures, safety requirements, training needs, and other rules and regulations pertaining to LDWF.
• Answers questions on policies and procedures and direct staff to the appropriate HQ contact when necessary.
• Act as the liaison between HR and employees regarding special leave requests (FMLA, parental, military, etc.). Ensure that all Human Resources confidential matters are processed in a timely manner. Serve as the time administrator for both Rockefeller Wildlife Refuge and White Lake Wetlands Conservation Area, as well as backup time administrator for another office if needed. Maintain time administration records, which include payroll reports, leave approvals, and overtime records.
• Develop and prepare product specs, purchase orders, low dollar orders, designated purchasing authorities, check requisitions, credit memoranda, and invoices.
• Enter data for items that may or may not require administrative approval.
• Maintain fleet records for vehicles and vessels such as daily vehicle/boat logs, preventative maintenance records, and ORM claim documents.
• Compile all WEX fuel, repair and maintenance charges for vehicles and vessels and submit timely reports.

POSITION- SPECIFIC DETAILS:

DOMICILE: This position will be domiciled in Cameron Parish.

APPOINTMENT TYPE: Job appointment, probational appointment, promotional, or detail to special duty.

If filled as a job appointment, there is a possibility that this position may be converted to a probational appointment should funding become available. Current permanent status classified state employees may be required to accept a probational appointment if selected.

COMPENSATION: The salary offered will be determined based on qualifications and experience.

HOW TO APPLY

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification. A criminal background check will be required of all selected applicants. Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

If you are applying for a position which requires a baccalaureate and/or master's degree you may apply 90 days prior to receipt of your degree, however, the effective date of the appointment cannot be prior to your graduation date.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide at

https://www.laworks.net/workforcedev/lrs/lrs_main.aspThis agency participates in the E-Verify system for verification of citizenship and employment authorization.

Wildlife & Fisheries is an Equal Opportunity Employer.

FOR FURTHER INFORMATION ABOUT THIS VACANCY CONTACT:

Cassandra Louis

Department of Wildlife & Fisheries- Human Resources

P.O. Box 98000

Baton Rouge, LA 70898

clouis@wlf.la.gov

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

If you are expected to graduate within the next 90 days provide the college name, degree level, degree major, and expected graduation date below. If not enter N/A.

02

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

03

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

04

DE: Displaying Expertise - How well do you apply subject-matter expertise to solve problems, share insights, and communicate effectively with others?

• I struggle to explain basic concepts, apply subject-matter knowledge, or share accurate information.
• I apply subject-matter knowledge in typical situations and communicate clearly with some guidance or support.
• I use my subject-matter expertise to solve problems, explain concepts clearly, and tailor communication to different audiences.
• I demonstrate deep subject-matter expertise, explain complex topics with clarity, and provide strategic insights that support broader goals.

05

DE: Displaying Expertise - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

06

AEI: Acting with Ethics and Integrity - How well do you make choices that reflect ethical standards, integrity, and honesty-even when it's difficult or inconvenient?

• I ignore ethical standards, withhold information, or show bias or poor judgment.
• I follow rules, share information, and try to avoid ethical missteps.
• I act with integrity, respect confidentiality, and treat people fairly.
• I promote ethics, model transparency, and help others act with fairness across teams.

07

AEI: Acting with Ethics and Integrity - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

08

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

09

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

10

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

11

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm