Administrative Program Specialist B (Risk Management/Emergency Preparedness/Facilities)

Administrative Program Specialist B (Risk Management/Emergency Preparedness/Facilities)

Salary

$3,345.00 - $6,566.00 Monthly

Location

Hammond, LA

Job Type

Classified

Job Number

227940-APSB-EXEC

Department

LDH-Florida Parishes Human Services Authority

Opening Date

10/30/2026

Closing Date

11/8/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

We believe that our individual differences are our strength, and it forms the foundation that allows our agency to empower individuals to experience a greater quality of life.

Our agency's vision is that all people will be empowered to lead meaningful and productive lives among friends, relatives, and neighbors regardless of behavioral health needs or developmental disabilities. We have been lighting the path forward into recovery by providing person-centered services to adults and children who meet the treatment criteria for substance use disorders, developmental disabilities, and/or mental health.

To learn more about our agency, please Visit our website.

Come join our team at Florida Parishes Human Services Authority as an Administrative Program Specialist B and play a vital role in keeping our facilities, staff, and fleet safe and running smoothly! In this position, you'll oversee agency safety and emergency preparedness, building systems, and fleet operations while ensuring compliance with applicable regulations and safety standards. If you're organized, dependable, and enjoy coordinating projects, solving problems, and supporting the safety and well-being of others, we encourage you to apply!

An ideal candidate shall possess the following competencies:

• Accepting Direction- The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability- The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Resources- The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelors degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

This position serves as the Risk Manager, Building Systems Manager, and Fleet Manager for FPHSA. Duties include:

• Supervises the Mobile Equipment Operators;
• Coordinates all safety and emergency preparedness activities for FPHSA;
• Monitors clinics/facilities for compliance with requirements and regulations for licensure, fire marshal inspections, health department inspections, etc.;
• Conducts and assists in new-hire orientation, workshops, and in-service training on safety and emergency preparedness for FPHSA;
• Coordinates staff assignments during events, such as the Special Needs Shelter, Command Center, or other related duties in times of crisis;
• Maintains assessments regarding the current condition of electrical, air conditioning, plumbing, roofing, and other essential equipment for state-owned FPHSA occupied buildings and maintains accurate records of the condition of equipment;
• Serves as the Fleet Manager and plans, directs, and coordinates the operation of agency-owned vehicles, including maintenance and repair and serves as the liaison with the Louisiana Property Assistance Association (LPAA) for fleet management; and
• Serves as the contact person for FPHSA to ensure consistency and coordination of interface with the Office of Risk Management (ORM) for safety audits.

Position-Specific Details:

Appointment Type: Probational Appointment

Career Progression: This position will be filled as an Administrative Program Specialist B

Compensation: The salary range for the position is below.

• Administrative Program Specialist B: $19.30/hour minimum - $37.88/hour maximum

Salary may be negotiable depending on the chosen applicant's level of experience. Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.

Location: Executive Administration/Billing Department is housed in Hammond, Louisiana.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information on this vacancy, please contact:

Emily Barthelemy

HR Analyst C

Florida Parishes Human Services Authority

19184 Dr. John Lambert Drive

Hammond, LA 70403

emily.barthelemy@fphsa.org

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

Do you have experience coordinating building repairs, preventive maintenance programs, and/or facility equipment maintenance? If yes, please describe your experience, including the types of facilities or equipment involved, your responsibilities, and any vendors or contractors you coordinated. If no, please put "N/A."

02

Do you have experience with accident/incident reporting, workplace safety inspections, safety compliance activities, and/or emergency preparedness drills? If yes, please describe your experience, including your role, the types of inspections or drills conducted, and any corrective actions or safety improvements implemented. If no, please enter "N/A".

03

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

04

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

06

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm