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Administrative Specialist Jobs in Gainesville, FL

Administrative Spec II

University of Florida
  • Gainesville, FL
    2 days ago

    Job Description

    Animal Care Services provides care and housing for the research animals at UF. The Administrative Specialist II provides administrative and fiscal assistance across the department. This role involves coordination of animal procurement, census tracking, interpreting rules and regulations, facility access, accounts payable processing, account receivable tracking, and customer support for the research service center.
    Classification Title:

    Administrative Spec II

    Classification Minimum Requirements:
    Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
    experience.
    Job Description:
    • Serves as a customer service liaison for department’s Front Office. Processes service requests per SOP, which includes answering phones and greeting visitors. Fields questions regarding department policies and directs and educates customers.
     
    • Responsible for Animal Procurement, which involves processing all orders submitted by UFresearchers and ensures that animal orders comply with research protocol limits.
     
    • Processing of the division’s PCard charges, PO/Invoice payments using UF’s financial system and departments internal sub-system for expense and budget tracking.
     
    • Process revenue collections/transfers for UF Research center internal billing through UF’s financial system and departments internal sub-system to maintain up-to-date accounts receivable data.
     
    • Maintains and manages databases for protocol tracking, census management and facility access,which includes reviewing and giving facility access.
     
    • Other duties as assigned.
    Expected Salary:

    Commensurate with Education and Experience

    Required Qualifications:
    Bachelor’s degree and three years of relevant experience; or an equivalent combination of education and
    experience.
     
    Preferred:
    • Bachelor’s degree is preferred.
    • Knowledge of sponsored research administration and compliance processes.
    • Experience working with faculty, Deans, Directors, Department Chairs, University administration and
    regulators.
    • Knowledge of computers and relevant computer programs including Word, Excel, PowerPoint and Visio.
    • Ability to use and maintain databases and websites.
    • Ability to work independently with minimum supervision and function as a member of a team.
    • Ability to plan, organize, prioritize and coordinate work assignments and exercise initiative.
    • Ability to manage work flow and processes.
    • Effective verbal and written communication skills including the ability to write and edit reports, meeting
    minutes and other documents.
    • Excellent interpersonal skills and customer service orientation
     
    Special Instructions to Applicants:
    • In order to be considered, applicants must provide a cover letter, resume, and list of
    professional references.
    • Application must be submitted by 11:55 p.m. (ET) of the posting end date.
    • This is not a remote position and is located on the University of Florida main campus in
    Gainesville, FL.
    • A criminal background check is required.
    This is a time-limited position. 
     
    Health Assessment Required:No

     

    Administrative Spec II

    Numbers & Facts

    LocationGainesville, FL

    Skills

    • Accounts Payableunmatched
    • Accounts Receivableunmatched
    • Accounts Receivable Processingunmatched
    • Administrative Skillsunmatched
    • Animal Careunmatched
    • Billingunmatched
    • Budget Managementunmatched
    • Communication Skillsunmatched
    • Credit and Collectionsunmatched
    • Customer Service Evaluationunmatched
    • Customer Support/Serviceunmatched
    • Customer Trainingunmatched
    • Database Administrationunmatched
    • Editingunmatched
    • Establish Prioritiesunmatched
    • Expense Trackingunmatched
    • Financial Systemsunmatched
    • Interpersonal Skillsunmatched
    • Interpret Regulationsunmatched
    • Maintenance Servicesunmatched
    • Microsoft Excelunmatched
    • Microsoft PowerPointunmatched
    • Microsoft Visiounmatched
    • Microsoft Wordunmatched
    • Presentation/Verbal Skillsunmatched
    • Process Flowunmatched
    • Purchasing/Procurementunmatched
    • Reporting Skillsunmatched
    • Research Administrationunmatched
    • Research Protocolsunmatched
    • Standard Operating Procedures (SOP)unmatched
    • Telephone Skillsunmatched
    • Writing Skillsunmatched

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