79 Results for

Administrative Specialist Jobs in Gainesville, FL

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Administrative Specialist Farm Credit Florida

Trenton, Florida

The Administrative Specialist provides "WOW" customer service to guests, employees and vendors arriving at the branch and provides a wide variety of administrative, receptionist, secretarial, and staff support services to all areas within the branch. To qualify for this position, candidates should possess the following: Education: High School diploma or equivalent work experience.

11 days ago

Administrative Specialist Farm Credit of Florida

Trenton, Florida

1 day ago

Administrative Specialist I University of Florida

Gainesville, FL

$46,000–$56,000 / year

The department includes a large outpatient center with various specialty clinics, including one affiliated with the Center for Autism and Neurodevelopment—along with an active inpatient service, a psychiatry collaborative program for primary care providers, school-based consultation programs, and community mental health consultation services. This position supports state-funded initiatives under SB112 and is part of a broader effort to expand psychiatric and behavioral health services within UF Health, enhancing access to high-quality mental health care for individuals Classification Title: Administrative Specialist I.

1 day ago

Administrative Specialist FARM CREDIT COUNCIL (THE)

Trenton, FL

please visit https://farmcredit.com/job/administrative-specialist-3/Trenton,Florida , for description

1 day ago

Administrative Specialist I - Pediatric Surgery Pediatric Surgery

Gainesville, Florida

Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses). Coordinates all UFGO related activities (travel requests, travel arrangements and processing reimbursements) for the division.

9 days ago

Administrative Specialist I - Pediatric Surgery University of Florida

Gainesville, FL

$22.25–$25 / hour

Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses). This position provides comprehensive administrative support to the Division of Pediatric Surgery, serving as the primary liaison across the Surgery department, College of Medicine, and University of Florida.

8 days ago

Administrative Specialist II University of Florida

Gainesville, FL

Coordinates faculty lifecycle processes, including, but not limited to, appointments, reappointments, promotion and tenure, annual reviews (Faculty Activity Annual Report and Annual Academic Report), sabbaticals and leave requests, effort reporting, summer stipends, and other faculty personnel actions. Assists the HR Generalist with coordinating human resources processes within the College, including, but not limited to, faculty and staff onboarding and offboarding, commitment tracking (salary, chair, and stipend support), generating offer letters, resolving complex procedural issues, and maintaining comprehensive records for all ePAF submissions and supporting documentation.

19 days ago

Administrative Specialist I - Department of Pediatrics University of Florida

Gainesville, FL

$22.03–$25 / hour

This position independently coordinates daily office operations by establishing work priorities, managing communications, facilitating recruitment and onboarding activities, coordinating provider schedules, supporting fiscal and human resources processes, maintaining records and databases, and ensuring compliance with University and departmental policies and procedures. Facilities, Information Technology & Operational Support Serves as the liaison with Facilities Management, Information Technology Services, and other support units to coordinate maintenance requests, service tickets, office moves, workstation setup, key requests, access-related needs, and mail distribution.

3 days ago

Administrative Spec II University of Florida

Gainesville, FL

$53,000–$56,000 / year

Central Unit Collaboration & Fiscal Oversight: Serve as primary operational liaison to the central Unit Administrative team (Provost Business Office); compiles information in UFGO for approval and vendor purchases, and supports monthly departmental budget monitoring. Key Responsibilities Include: Supervision & Staff Leadership: Direct, train, and schedule undergraduate student assistants and student desk personnel; evaluate performance and manage daily front-office customer service and lobby management workflows.

10 days ago

Administrative Assistant III University of Florida

Gainesville, FL

Approximately 1,600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools- the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. THE CENTER FOR ARTS, MIGRATION AND ENTREPRENEURSHIP: The Center for Arts, Migration, and Entrepreneurship (CAME) connects networks of scholars, artists, creatives, entrepreneurs, and advocates to the engines of creative and cultural economics at the heart of migration.

4 days ago

Administrative Support AST II University of Florida

Gainesville, FL

Assists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval, monitoring and maintaining credential files of applicants, preparing master files for search committees, may assist in scheduling interviews, preparing correspondence to applicants, entering required information into the applicant database, and assisting with the onboarding of new employees to assure they are provided with the access, tools and information they need to begin their employment. Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, collect requested data and materials as needed, route and track requests for signature; Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required.

5 days ago

Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF Health

Gainesville, Florida

Per diem

Proficiency working in a paperless computer environment, including credentialing software, Microsoft Office Suite, Adobe Acrobat Professional, document scanning/storage systems, and web-based applications and tools. This role also supports provider enrollment with state and government payers and maintains enrollment records within billing and credentialing databases to ensure accurate reimbursement and uninterrupted provider participation.

30+ days ago

OPS Administrative Assistant II University of Florida

Gainesville, FL

Preferred: Bachelor’s degree; understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy; effective communication skills; ability to manage multiple concurrent projects and make effective judgment to prioritize assignments; knowledge and ability to use office support tools, e.g., excel spreadsheets, organization charts and e-mail communication; ability to work with a variety of individuals in a constructive and collaborative manner; knowledge of office administration, ability to carry out ongoing office administration tasks effective and efficiently in support of UF Research; ability to meet or exceed employee needs and provide excellent service in a direct or indirect manner; maintain confidentiality of all information entrusted to this position; and ability to work effectively as part of a team. Assists in processing new hires (OPS, Volunteers, TEAMS, Student Assistant, Graduate Assistant, Fellows and foreign national) including posting positions, processing background checks, performing pre-hire experience verifications, and completing necessary new hire paperwork, ensuring new hires are processed following university, state and federal regulations.

24 days ago

Administrative Assistant I University of Florida

Gainesville, FL

From space reservations, catering coordination, drafting and assist in editing email, newsletters, and event advertisements, guest travel scheduling/booking, and processing reimbursements. The Administrative Assistant will report to the Administrative Assistant III regarding daily operations and functions of the Institute’s events and space.

3 days ago

ADMINISTRATIVE ASSISTANT II - DCA - 22000067 Government of Florida

Alachua, FL

Research, evaluate, and procure office supplies, equipment, and services - obtaining quotes, comparing vendors, and managing purchase orders within approved budgets. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly.

30+ days ago

Administrative Assistant Servpro

Gainesville, Florida

$15–$17 / hour

We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.

30+ days ago

Administrative Assistant II University of Florida

Gainesville, FL

$20–$23 / hour

Facilitate purchasing card transactions and reconciliations, prepare requisitions and purchase orders, and process payments for encumbered and unencumbered vouchers, travel, and Earn-to-Learn (E2E) transactions. This position provides administrative and operational support to faculty within an assigned division, helping coordinate daily activities, manage competing priorities, and ensure things stay on track.

3 days ago

Administrative Assistant HCA Healthcare

Gainesville, FL

Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

4 days ago

Fixed Operations Administrative Assistant Parks Motor Group of Gainesville

Gainesville, Florida

We are looking for someone who can become the organizational backbone of our Fixed Operations department—keeping priorities organized, meetings prepared, deadlines tracked, KPIs updated, commitments followed through, and our Fixed Operations Director focused on leading the service departments, parts departments, technicians, advisors, and service drives. Parks Motor Group is seeking an exceptionally organized, proactive, and detail-oriented Fixed Operations Administrative Assistant / Operations Coordinator to work directly with our Fixed Operations Director.

15 days ago

ADMINISTRATIVE ASSISTANT I - 60020967 Government of Florida

OCALA, FL

Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Personnel - Prepares and processes human resource actions as directed by the Operations and Program Manager and the Program Management Director in accordance with the State Personnel Rules and Department policies and operating procedures.

3 days ago

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Administrative Specialist Jobs in Gainesville, FL

Administrative Specialist Farm Credit Florida

Administrative Specialist Farm Credit of Florida

Administrative Specialist I University of Florida

Administrative Specialist FARM CREDIT COUNCIL (THE)

Administrative Specialist I - Pediatric Surgery Pediatric Surgery

Administrative Specialist I - Pediatric Surgery University of Florida

Administrative Specialist II University of Florida

Administrative Specialist I - Department of Pediatrics University of Florida

Administrative Spec II University of Florida

Administrative Assistant III University of Florida

Administrative Support AST II University of Florida

Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF Health

OPS Administrative Assistant II University of Florida

Administrative Assistant I University of Florida

ADMINISTRATIVE ASSISTANT II - DCA - 22000067 Government of Florida

Administrative Assistant Servpro

Administrative Assistant II University of Florida

Administrative Assistant HCA Healthcare

Fixed Operations Administrative Assistant Parks Motor Group of Gainesville

ADMINISTRATIVE ASSISTANT I - 60020967 Government of Florida

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