Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FL$27.77–$29.69 / hourThe incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:- Associate Dean for Research- Associate Dean for Educational Affairs- Associate Dean for Undergraduate Programs- Associate Dean for AI and Innovation- Executive Director of Finance and AdministrationThe Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties.
Administrative Specialist III University of FloridaAdministrative Specialist IIIGainesville, FL$75,000–$80,000 / yearAdministrative functions for the Assistant Vice President for Research, including, but not limited to: Leads and oversees administrative processes and special projects on behalf of the Assistant Vice President for Research, coordinating timelines, delegating tasks when appropriate, and ensuring deliverables are completed accurately and on schedule. Leads project planning workflows for clinical research and educational initiative-related events, including timeline development, task assignment, risk mitigation, and coordination with internal and external stakeholders.
NewAdministrative Spec II University of FloridaAdministrative Spec IIGainesville, FL$55,000–$69,700 / yearMajor activities include event planning and coordination, including but not limited to: meetings, lectures, lecture series, workshops, short courses, and conferences (onsite and offsite). As the first point of contact for the Pepper Center, the incumbent provides a high level of customer service to visitors arriving for appointments or seeking assistance from the director and investigators.
Federal Work Study-Student Assistant (Communications & Administrative Support) University of FloridaFederal Work Study-Student Assistant (Communications & Administrative Support)Gainesville, FLThis position is ideal for students interested in gaining experience in communications, marketing, event coordination, and office administration within a higher education and research environment. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility.
Federal Work Study-Student Assistant (Communications & Administrative Support) Communications & Administrative SupportFederal Work Study-Student Assistant (Communications & Administrative Support)Gainesville, FloridaThis position is ideal for students interested in gaining experience in communications, marketing, event coordination, and office administration within a higher education and research environment. Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility.
Credential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRN UF HealthCredential/Prov Enroll Analyst | Medical Staff Administrative | Variable Shift | PRNGainesville, FloridaPer diemProficiency working in a paperless computer environment, including credentialing software, Microsoft Office Suite, Adobe Acrobat Professional, document scanning/storage systems, and web-based applications and tools. This role also supports provider enrollment with state and government payers and maintains enrollment records within billing and credentialing databases to ensure accurate reimbursement and uninterrupted provider participation.
Administrative Assistant I University of FloridaAdministrative Assistant IGainesville, FL$16.76–$18 / hourPreferred: Bachelor’s degree; understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy; effective communication skills; ability to manage multiple concurrent projects and make effective judgment to prioritize assignments; knowledge and ability to use office support tools, e.g., excel spreadsheets, organizational charts and e-mail communication; ability to work with a variety of individuals in a constructive and collaborative manner; knowledge of office administration, ability to carry out ongoing office administration tasks effectively and efficiently in support of UF Research; ability to meet or exceed employee needs and provide excellent service in a direct or indirect manner; and ability to work effectively as part of a team. Assists in processing new hires (OPS, Volunteers, and Student Assistants) including posting positions, processing background checks, performing pre-hire experience veri-fications, and completing necessary new hire paperwork, ensuring new hires are pro-cessed following university, state and federal regulations.
Administrative Assistant I - Clinical and Translational Science Institute University of FloridaAdministrative Assistant I - Clinical and Translational Science InstituteGainesville, FL$17–$19.25 / hourThis position supports the general administrative functions of the CRC to include reception, scheduling, linen supply inventory and maintenance, handling meal orders for participants, maintaining and ordering of nutrition room drinks and snacks, metabolic kitchen assistance as needed, procuring diet supplies for specific studies, study specific UPS and FedEx support, and providing routine office support. Job Description: The Administrative Assistant I is located in the Clinical and Translational Science Institute (CTSI) Clinical Research Center (CRC), which is the intellectual home for clinical and translational research and training at UF.
Administrative Assistant II University of FloridaAdministrative Assistant IIGainesville, FL$18–$21 / hourThe Administrative Assistant II position supports the Florida Museum Director’s Executive Committee by coordinating travel, scheduling meetings, submitting reimbursement requests, and assisting with general Director’s Office communications and office logistics. This position helps coordinate and facilitate meeting and appointment scheduling, travel logistics, select events supported by the Director’s Office, and timely communication among all members of the Executive Committee.
Dining Services Administrative Assistant FSHMC HOLDINGS LLCDining Services Administrative AssistantGainesville, FLPart timeMust have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MS Word, Excel, Access, PowerPoint). Gainesville is home to the University of Florida, which is one of the largest universities in the United States as well as Santa Fe College, recently ranked #1 community college in the US.
Administrative Assistant Foresight Construction GroupAdministrative AssistantGainesville, FloridaHelp collect, scan, organize, and route documents such as timesheets, reimbursements, invoices, vendor paperwork, or project-related items. This position will support general office needs, meeting preparation, light administrative tasks, and practical day-to-day support for company leadership and team members.
Administrative Assistant I Universal Engineering SciencesAdministrative Assistant IGainesville, FLFull timeWho We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Administrative Assistant ServproAdministrative AssistantGainesville, FloridaWe’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.
Administrative Assistant Carports AnywhereAdministrative AssistantStarke, FloridaThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. With a wealth of experience in delivering top-notch steel buildings, we prioritize offering premium structures at competitive prices.
Fiscal Support Specialist Early Learning Coalition of Florida's Gateway Inc.Fiscal Support SpecialistLake City, FL$15Conduct monthly provider sign-in/sign-out sheet desk reviews of all providers, including any follow-up documentation, technical assistance and coaching that results in using appropriate ELCFG TA form and report findings that result in repeat issues with CFO and CEO. · Ensure Teenage Parent Program (TAPP) reporting as required; monitor and respond as necessary to agency reports (Data Edit/Accuracy Reports), Teenage Parent Program (TAPP) and submit information with Leadership.
NewAcademic Program Specialist I - Medical Education Medical EducationAcademic Program Specialist I - Medical EducationGainesville, FloridaJob Description: The Academic Program Specialist I position supports the vision and strategy of assigned academic programs by coordinating and managing courses, implementing program policies and procedures, providing advanced academic and administrative support, and partnering with faculty, students, and stakeholders to ensure high‑quality program delivery. Demonstrated ability to manage multiple complex academic priorities in fast‑paced, deadline‑driven environments, using strong problem‑solving and critical‑thinking skills to identify issues, evaluate options, and recommend data‑informed solutions within established academic policies.
NewInstructional Quality Specialist (K-12) University InstructorsInstructional Quality Specialist (K-12)Gainesville, FloridaIn this role, you will work in schools to observe instruction, provide formal instructional feedback, and ensure that UI instructors deliver high quality instruction to students receiving special education services in our partner districts. Communicate and meet with supervisor to provide updates on instructor performance, potential issues with program implementation, changes in instructor assignments that impact program quality, and any concerns including those received from school administration and staff.
NewOffice Specialist Hoyer's Express LlcOffice SpecialistEarleton, FLPrevious experience in office administration or other related fields (professional tree service office). \nCompany Description Professional Tree and outdoor services that needs a certified arborist.
Loan Specialist Farm Credit FloridaLoan SpecialistAlachua, FloridaThe Loan Specialist supports Commercial Loan Officers, working together in a team environment committed to superior customer service and focused on providing loans and financial services of high quality and value to customers. Ensures the timely and accurate accounting of all loans and financial services for customers of the Association, including origination entries, manual billings, various types of disbursements of funds through wire transfers, checks, etc.
Loan Specialist Farm Credit of FloridaLoan SpecialistAlachua, FloridaThe Loan Specialist supports Commercial Loan Officers, working together in a team environment committed to superior customer service and focused on providing loans and financial services of high quality and value to customers. Ensures the timely and accurate accounting of all loans and financial services for customers of the Association, including origination entries, manual billings, various types of disbursements of funds through wire transfers, checks, etc.