Administrative Specialist I

Experienced Administrator I to help manage customer service and administrative duties during the regular administrator’s assignment to a special duty. Here’s a list of the kind of things the administrator will do: Motor Pool Administrator· Check employee absence requests, update calendars. · Audit technician’s time, update system with any changes.· Customer calls for vehicle repair status, repairs, appointments and other requests.· Customer at counter – In-take, information and miscellaneous requests.· Coordinate Fleet dispatch vehicle maintenance, repairs, pick up, and return.· Coordinate outside vendor repair pick up and returns.· Coordinate Radio Shop vehicle installations, pick up and returns.· Update out of service vehicle information in Faster.· Coordinate vehicle accident repairs and information with CEI, Body Shop, Risk Management and client departments.· Coordinate vehicle decal installations for new vehicles and decals for accident damage repairs.· Issue fuel cards to new vehicles and notify fuel coordinator.· Petty Cash – Maintain, secure and reconcile $100 till. Generate I-Expense report in Oracle and send to Accounts Payable. Prepare annual petty cash audit.· CPO Vendor – Open and complete work orders for CPO vendors, ensure correct data on tax rates and contract pricing. · Work order maintenance in Faster.· Audit build packets for accuracy and completeness.· Other duties as assigned. Location: Downtwon Seattle Duration: 1 month+ Pay rate: $18.97 per hour