ADMINISTRATIVE SPECIALIST - RECREATION

ADMINISTRATIVE SPECIALIST - RECREATION

Salary

$65,034.02 - $79,049.21 Annually

Location

City of Manteca, Manteca, CA

Job Type

Full-Time

Job Number

26-027

Department

RECREATION

Opening Date

10/19/2026

Closing Date

11/2/2026 5:00 PM Pacific

Max Number of Applicants

75

• Description
• Benefits
• Questions

POSITION DESCRIPTION

• THIS RECRUITMENT MAY CLOSE PRIOR TO THE ADVERTISED DEADLINE ONCE WE REACH A SUFFICIENT NUMBER OF APPLICANTS*

DEFINITIONUnder direction, provides specialized para-professional administrative support duties to assigned departmental projects and programs; receives, reviews, and prepares responses to communications from the public; conducts research and analysis and prepares a variety of reports and documents in support of departmental/division goals; develops, summarizes, and maintains administrative and fiscal records; and performs similar duties as assigned.

SUPERVISION RECEIVED AND EXERCISEDReceives direction from assigned supervisory or management personnel. May exercise technical and functional direction over and provides training to junior staff.

CLASS CHARACTERISTICSThis journey-level classification is responsible for independently performing specialized technical administrative support duties for assigned departments, divisions, or functions. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLE OF DUTIES

Essential Duties:

Management may amend duties pursuant to the Americans with Disabilities Act (ADA) so qualified employees can perform the essential functions of the job.

• Performs varied and specialized secretarial and administrative assistant duties to relieve management from having to perform administrative and clerical work; plans, coordinates, and organizes office activities; ensures smooth operations of assigned office(s); maintains management schedules; coordinates meetings, conferences, and travel arrangements for management staff.
• Receives visitors, including administrators, City staff, and the public, and provides information or directs to appropriate personnel; responds to inquiries with detailed and technical information concerning policies and procedures where judgment, knowledge, and interpretation of office and City procedures and regulations are required.
• Prepares various reports and responses for department heads and division management regarding budget, public records requests, service requests, internal requests for information, contracts and contract amendments, completion of projects, proposals, grant opportunities, and contract issues.
• Performs technical accounting/bookkeeping work; verifies and computes financial data; tracks and maintains expenditures on contracts and purchase orders; prepares billing invoices, processes accounts payable/receivable, prepares financial reports and statements, and maintains and balances accounts, as assigned.
• Prepares and processes various complex documents requiring knowledge of the department, division, or program functions, which may include, but are not limited to, Develop and implement office forms for both internal and external customers, develop and implement Standard Operating Procedures (SOPs), invoices, work orders, applications, claims, meeting agendas and minutes, correspondence, reports, contracts, agreements, legal/official documents, and bid documents.
• Participates in the preparation and presentation of department and division budgets; maintains, monitors, and inputs budget tracking and controls; forecasts budget expenditures and revenues; conducts internal auditing processes; compiles financial documents and performs budget transactions; performs analysis on various accounts as needed for auditing and other purposes.
• Performs research and analysis on administrative, fiscal, and operational problems or issues; prepares technical reports to interpret data, identify alternatives, and make and justify recommendations.
• Prepares purchase orders and purchase requisitions; processes invoices and change orders; confirms contract amendments.
• Prepares memoranda, letters, summaries, check requests, labels, mailing envelopes, lists, and reports; responds to written correspondence.
• Maintains a variety of logs and records related to department programs, financial activity, personnel, and assigned duties; ensures accuracy and completeness of data, records, reports, and files; establishes and maintains filing systems; coordinates the destruction of records, as assigned.
• Acts as commission or function secretary, as directed; coordinates meeting logistics; prepares and distributes meeting agendas; takes meeting minutes; ensures legal compliance of the Brown Act; maintains records including documents, public hearing notices, minutes, and resolutions.
• Observes and complies with all City and mandated safety rules, regulations, and protocols.
• May be assigned duties related to social media and website management.
• May be assigned duties related to education and outreach through public meetings, events, communications, and presentations.
• Performs other duties as assigned.

TYPICAL QUALIFICATIONS

Knowledge of:

• General principles and practices of municipal government budget preparation, monitoring, and administration.
• Research and reporting methods, techniques, and procedures.
• Basic budget principles for monitoring and tracking revenue and expenditures for assigned areas.
• Principles and practices of contract monitoring for operational and fiscal purposes.
• City procurement principles and practices.
• Principles and practices of business correspondence and report writing.
• Research methods in assigned area.
• Principles and procedures of record keeping, document processing, and filing systems.
• Business administration practices.
• City-wide policies, processes, and procedures.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area(s) of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues.
• Calculate figures and perform standard mathematical functions.
• Understand, interpret, explain, and apply programs, regulations, procedures, and guidelines.
• Handle sensitive and confidential information.
• Prepare and process purchase orders, purchase requisitions, reimbursements, invoices, and related expenditures.
• Research, analyze, and evaluate programs, policies, and procedures.
• Assist in developing and administering a division budget.
• Interpret, apply, and explain applicable federal, state, and local laws, codes, regulations, policies, technical processes, and procedures.
• File and maintain automated and hardcopy records with accuracy.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to an associate degree from an accredited college or the completion of the twelfth (12th) grade, supplemented by specialized training and four (4) years of responsible clerical office support experience.

Experience:

• Minimum of four (4) years of responsible clerical office support experience to include frequent public contact.

Licenses and Certifications:

• Possession of a valid California Driver's License, to be maintained throughout employment.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 45 pounds or heavier weights on an occasional basis, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONSEmployees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

WORKING CONDITIONSCity employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City's needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).

CALPERS RETIREMENT PLAN: This position is covered under the California Public Employees Retirement System. The following plans are applicable:

Classic Tier I: 2.7% @ 55

Employee Contribution: 8%

Classic Tier II: 2% @ 60

Employee Contribution: 7%

PEPRA: 2% @ 62

Employee Contribution: 7.75%

DEFFERED COMPENSATION & SUPPLEMENTAL RETIREMENT PLANS:

457(b) Plan - Employees may voluntarily contribute to this plan. The City will contribute an additional 2% of base salary to the deferred compensation plan for all members.

CITY WIDE MEDICAL MONTHLY CONTRIBUTION:

Manteca offers various Medical Plan options through CALPERS.

Single: $1,050

Employee +1: $2,000

Family: $2,700

Stipend: $800 (opt out of Medical)

DENTAL & VISION:

Benefits offered through Delta Dental & VSP

City Pays 100% of Premium Costs

LIFE INSURANCE COVERAGE:

Employees shall receive coverage upon being employed one full calendar month. The City shall pay all premium costs for life insurance coverage. (Supplemental coverage available)

1 - 4 years = $8,500 Group Life Insurance

5 - 9 years = $10,000 Group Life Insurance

10+ years = Group Life Insurance coverage equal to emp. yearly salary.

VACATION LEAVE:

1 - 48 months = 80 hours annually

49 - 96 months = 120 hours annually

97 - 144 months = 152 hours annually

145 months plus =184 hours annually

The maximum vacation accrual limit shall be three (3) times the annual accrual rate.Payment for cashing out up to 80 hours of vacation leave per fiscal year may be made upon request.

WELLNESS LEAVE: Each employee shall receive 83.2 hours of wellness leave for use in each fiscal year earned with no rollover. There is a cash out option at the end of each fiscal year. Employees hired after July 1 will receive prorated amount after 6 months of employment.

SICK LEAVE:

Employees shall accure shall accrue 96 hours of sick leave annually for each full month of continuous service. Accures per pay period.

FLOATING HOLIDAYS:

Employees will receive will receive three (3) floating holidays the first pay period in July of each year. Employees will not be allowed to carryover the floating holidays. The floating holidays cannot be cashed out in lieu of taking the day off.

HOLIDAYS:

12 Fixed Holidays

LONGEVITY PAY:

Employees with ten years of continuous employment are eligible for 20% of one months base salary.

EDUCATION INCENTIVE PAY: 3% of monthly base rate of pay per month for a Bachelors or Masters Degree. *(If degree is not required for position)

BILINGUAL PAY: 2.5% of monthly base rate of pay per month for Bilingual Pay.

Persons who speak Spanish, Portuguese, Tagalog, Vietnamese, Chinese, Thai, Laotian, Arabic, Punjabi, Farsi, Cambodian, or American Sign Language (ASL) are eligible. An employee is entitled to receive bilingual pay provided that employee has passed an oral proficiency examination as determined by the Human Resources Director and is assigned to provide translation services in addition to other duties contained within their specific job descriptions.

01

Do you possess a high school diploma or equivalent?

• Yes
• No

02

How much experience do you have providing customer service and performing administrative or clerical duties?

• 4 + years
• 2-3 years
• Less than 2 years
• None

03

Please describe your customer service experience.

04

Please describe your experience supporting a recreation program, event, or community activity.

Required Question

Employer City of Manteca

Address 1001 W Center St

Manteca, California, 95337

Phone (209) 456-8700

Website https://www.manteca.gov/