Job Description
Position Summary:
Supervises, performs and oversees administrative functions of the unit, including preparing and monitoring unit's operating and capital budgets, maintaining supply and equipment inventory and developing and implementing unit administrative procedures and systems. Selects, trains, supervise and evaluates work of support service personnel. Provides administrative support for Director.
Key Responsibilities:
Minimum Qualifications
Education:
Supervises, performs and oversees administrative functions of the unit, including preparing and monitoring unit's operating and capital budgets, maintaining supply and equipment inventory and developing and implementing unit administrative procedures and systems. Selects, trains, supervise and evaluates work of support service personnel. Provides administrative support for Director.
Key Responsibilities:
- Provides administrative support for Director and unit operations. Monitors and maintains unit files and records, including confidential and/or sensitive information. Prepares, verifies and monitors departmental payroll and related records. Schedules and attends unit-based and departmental committee and council meetings, preparing and maintaining meeting records. Collects and compiles information and prepares reports as required for regulatory and accreditation inspection, management review and special projects.
- Selects, trains, supervises and evaluates unit's non-clinical support staff. Develops and implements work schedules and delegates assignments to meet unit operations and coverage requirements. Conducts annual performance appraisals, monitors and evaluates employee job performance, provides guidance and feedback and initiates disciplinary and other personnel actions as warranted.
- Evaluates Program’s space needs. Oversees clinician schedule(s) to ensure appropriate room utilization and resource allocation. Monitors and coordinates any facility issues which affect operations. Recommends efficiency improvements to the Practice Administrator.
- Purchases daily medical and office supply needs through established Hospital protocols to ensure efficient patient care. Monitors supply inventory/budgeting and identifies and communicates trends and patterns to support cost containment and ensures appropriate use of supplies.
- Ensures patient satisfaction by providing positive and effective customer service. Monitors and assesses management and operations for patient satisfaction. Recommends and implements improvements to service.
- Provides non-clinical orientation programs for unit staff. Ensures all Program personnel are trained in Hospital policies and procedures, as well as in the Hospital's information systems, including follow-up training and consultations. Ensures compliance with third-party regulations and requirements and billing as they relate to proper documentation, coding and charge entry processes for program clinical services.
- Participates in unit leadership group and assists in development and implementation of unit based programs. Communicates and works with management and staff of other hospital departments in coordinating needed purchasing, maintenance and repair services
Minimum Qualifications
Education:
- Associate's or equivalent experience is required.
- 4 years of related experience is required.
Numbers & Facts
| Location | Boston, MA |
Skills
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