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Administrative Support Associate 7

THE TENNESSEE BOARD OF REGENTS

Nashville, TN

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JOB DETAILS
SALARY
$42,276–$52,845 Per Year
SKILLS
Accounting, Administrative Management, Administrative Skills, Background Investigation, Bookkeeping, Budget Management, Budgeting, Calendar Management, Communication Skills, Contract Creation, Detail Oriented, Documentation, Employee Benefits, Employee Orientation, Employee Relations, Employment Contracts, FMLA (Family and Medical Leave Act of 1993), File Maintenance, Finance, Human Resources, Maintain Compliance, Mathematics, Microsoft Product Family, OSHA, Onboarding, Organizational Skills, Payroll Administration, Physical Demands, Problem Solving Skills, Process Management, Reconciliation, Record Keeping, Regulations, Regulatory Compliance, Security Compliance, Staff Requirements, Systems Maintenance, Willing to Travel, Word Processing, Worker's Compensation, Writing Skills
LOCATION
Nashville, TN
POSTED
Today
Tennessee College of Applied Technology Nashville

POSITION ANNOUCEMENT ADMINISTRATIVE SUPPORT ASSOCIATE 7

Job Description and Specifications

Title: Administrative Support Associate 7

Classification: Non-Exempt

Direct Supervision received from: Vice President of Finance and Human Resources

Functional Supervision received from: TCAT President

Office Location(s): 100 White Bridge Pike: Nashville, TN 37209

Hours: 7:00-5:30 Monday -Wednesday and 7:00 - 5:00Thursday with Friday's off.

FUNCTION OF THE JOB:

The Administrative Support Associate 7 is responsible for human resources transactions for all Tennessee College of Applied Technology - Nashville campuses. This position also serves as the human resources representative to TBR.
MINIMUM ACCEPPTABLE QUALIFICATIONS:
  • Associate degree preferred. A comparable combination of education and related post-secondary employment experience may be considered.
  • Minimum of five (5) years of work experience in business or industry with a general knowledge of word processing, bookkeeping, accounting, and human resources.
  • Knowledge of computer and online record systems.
  • Ability to tactfully communicate with employees and public at all levels while maintaining a high level of confidentiality.
  • Ability to design and maintain record keeping systems.
  • Ability to read and interpret policy manuals.
  • Knowledge of modern office practices and procedures.
  • Knowledge of principles and practices of accounting and budgeting.
  • Ability to express ideas clearly, concisely, and convincingly.
  • Ability to prepare written procedures.
  • Ability to establish and maintain an effective working relationship with other employees.
  • Ability to prepare and monitor budget development and monetary controls.
    • Responsible for new hire posting. Coordinate hiring: screening applicants, coordinate hiring committee selection, schedule interviews, etc.
    • Process payroll and benefits for employees on all TCAT Nashville campuses.
    • Prepare employment contracts for all personnel.
    • Coordinate and monitor new hire orientation and onboarding.
    • Maintain all staff personnel files, ensuring compliance of security standards and applicable laws/regulations.
    • Maintain Professional Development files on current employees.
    • Establish, maintain and ensure appropriate records for hiring procedures as required by EEO, ADA.
    • Process background screening and reference check on final applicants.
    • Maintain service award/longevity award files; schedule awards.
    • Communicate with all levels of institutional departments, interacting with faculty, staff, and TBR to obtain or provide information.
    • Prepare required human resources reports for the Tennessee Board of Regents and outside agencies.
    • Process leave requests/reconciliations, compensatory time, and timesheet approvals in TBR Portal.
    • Submit new hire information to Service Center for TBR Portal access and leave report/timesheet functionality.
    • Enter new hire information into Edison for benefits enrollment.
    • Monitor worker's compensation and unemployment claims.
    • Maintain employee handbook.
    • Process FMLA and employee accommodations requests and maintain documentation.
    • Coordinate annual faculty promotion review with President.
    • Coordinate annual evaluation process.
    • Monitor compliance with state and federal guidelines; maintain proper documentation and employee files; prepare for state and federal audits.
    • Travel to off-campus locations, when needed, for employee assistance.
    • Conduct employee exit processes.
    • Maintain OSHA 300 Report
    • Maintain Campus Safety Report.
    • Maintain Microsoft Campus Calendar.
    • Serve as college Records Coordinator. Prepare annual Records Holding Report; maintain, prepare and submit certificates of destruction; disseminate information on state records disposal guidelines.
    • Work with Vice President of Finance and Human Resources to prepare proposed, revised and estimate personnel budgets.
    • Other duties as assigned by supervisor and/or college administration.


Strength requirements (physical demands) - Mental and Visual Demand: Sedentary work - involves sitting some of the time; involves mobile accessibility to entire school and off-campus locations.

Lift up to 10 pounds on occasion; lift, carry, push, or pull objects occasionally.

Requires mental and visual attention to detail.
GENERAL REQUIREMENTS:

This position requires interpretation and problem solving skills concerning a variety of issues including accounting, budget and human resources. Must be proficient in mathematical operations and possess good language and communications skills. Must be able to interpret a variety of instructions furnished in written and oral form. Must be proficient in Microsoft Suite software.

Background checks will be completed on all new hires. A background release will be obtained authorizing TCAT-Nashville to complete a background check which includes the following:

Sex Offender Registry Driving History

County Criminal National Criminal Database

Federal Criminal Sanctions and Disciplinary Database Financial (if appropriate for position)

SALARY: $42,276.00 - $52,845.00 Commensurate with education and experience.

APPLICATION DEADLINE: Review of applications will begin immediately, and applications will be accepted until position is filled.

SPECIAL INSTRUCTIONS TO APPLICANTS: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

The Tennessee College of Applied Technology Nashville policy on non-discrimination can be found at

Title IX/Title VI/ADA Employer "A Tennessee Board of Regents Institution"

About the Company

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THE TENNESSEE BOARD OF REGENTS

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