Administrative Support

Job Title: Administrative SupportJob Description

We are seeking a reliable and detail-oriented Administrative Assistant to support engineering and equipment installation teams at a North Phoenix project site. Based out of a trailer office, this role plays a key part in supporting daily operations, coordination, and administrative needs for the on-site team, including coordinating badging, onboarding schedules, and trainings for new and existing employees. This is a temporary opportunity with the possibility of becoming a longer-term role depending on performance and evolving business requirements.

Responsibilities

• Provide comprehensive administrative support to engineering and equipment installation teams at the project site.
• Assist with day-to-day operations in a fast-paced project environment to ensure smooth workflow and coordination.
• Prepare, organize, and maintain documents, spreadsheets, and reports using Microsoft Office applications.
• Support scheduling, communication, and coordination for on-site teams, including meetings, trainings, and onboarding activities.
• Manage email correspondence and calendars using Microsoft Outlook to keep stakeholders informed and aligned.
• Assist with presentations, data entry, filing, and general office tasks as needed to support project objectives.
• Coordinate badging and access requirements for new and existing employees and contractors.
• Organize and maintain training documentation and onboarding records in an accurate and timely manner.
• Maintain a well-organized, clean, and professional trailer office environment to support effective operations.
• Drive between the North Phoenix project site and the nearby office as needed to support engineering teams and technical staff.

Essential Skills

• At least 1+ years of administrative experience providing administrative support in an office or project environment.
• Proficient daily use of computer skills, including Microsoft Excel, Microsoft Word, PowerPoint, and Outlook.
• Strong administrative skills, including data entry, filing, document preparation, and calendar management.
• Experience coordinating meetings, onboarding activities, and training documentation.
• Ability to manage email correspondence and scheduling using Microsoft Outlook.
• Highly reliable, organized, and detail-oriented with strong follow-through.
• Ability to multitask and adapt to changing daily priorities in a fast-paced environment.
• Comfortable working in a construction or engineering project environment.
• Valid driver's license and reliable transportation, with the ability to drive between project locations where the campus is not always walkable.
• Strong teamwork and collaboration skills, with the ability to support engineering teams and technical staff effectively.

Additional Skills & Qualifications

• Experience working in a trailer office or field project setting.
• Prior exposure to engineering, construction, or technical project environments.
• Demonstrated ability to maintain organized records for onboarding, badging, and training.
• Strong written and verbal communication skills for coordinating with on-site teams.
• Comfort with learning new systems or tools used for project coordination and documentation.

Work Environment

This role is fully on-site at a North Phoenix, AZ project location, working primarily in a trailer office at the TSMC site and occasionally at a nearby office. The environment involves supporting engineering teams and technical staff within an active construction or engineering project setting, where priorities can change quickly and effective communication is essential. The schedule is Monday through Friday on a day shift, typically 7:00 AM-4:00 PM or 8:00 AM-5:00 PM, offering a consistent weekday work pattern with no weekends. Casual work attire is appropriate for the trailer and project office environment. Reliable transportation and a valid driver's license are required, as driving between the main site and nearby office may be necessary and the campus is not always walkable. The position is a temporary role with the potential for long-term placement based on performance and business needs, providing the opportunity to support impactful engineering and equipment installation projects.

Job Type & Location

This is a Contract position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on Aug 4, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.