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Administrative Support Jobs in Baltimore, MD

Administrative Support Specialist

TEKsystems

Baltimore, MD

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JOB DETAILS
SALARY
$21.63–$26.92 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Behavioral Health, Business Services, Business Transformation, Calendar Management, Candidate Screening, Clinical Support, Communication Skills, Consulting, Customer Support/Service, Demographics, Detail Oriented, Documentation, Electronic Medical Records, Employee Assistance Plan, Epic Systems, Follow Through, Fortune 500 Customers, Genetics, Healthcare, Hospital, Information Technology & Information Systems, Leadership, Logistics, Medical Record System, Microsoft Outlook, Multitasking, Organizational Skills, Patient Admissions, Photocopy, Process Improvement, Psychiatry and Mental Health, Psychology, Schedule Development, Social Work, Time Management, Travel Planning
LOCATION
Baltimore, MD
POSTED
Today
*TekSystems is currently hiring for a Administrative II Specialist in the Baltimore area! *
*MUST HAVE: 2-4 years of strong administrative experience supporting higher level internal employees, scheduling and booking travel experience, and strong organizational skills. Healthcare is a plus but not required! *
*Description*
TekSystems is seeking a highly organized and proactive Administrative II professional to support senior clinical leadership, including physicians, the Medical Director, and the senior Social Work Director within the Psychology department. This role functions as a high-level administrative services coordinator, responsible for complex scheduling, coordination of travel logistics, and ensuring seamless communication across clinical teams.
The ideal candidate is detail-oriented, forward-thinking, and experienced in managing multiple priorities while maintaining organization in a fast-paced healthcare environment.
Key Responsibilities
Coordinate and manage complex scheduling for clinicians and leadership, including both on-site and off-site meetings, interviews, and events
Plan and execute travel logistics for out-of-state candidates (primarily psychiatrists), including hotel accommodations, transportation, and dining reservations
Develop and distribute detailed itineraries and ensure all stakeholders are informed and aligned on schedules and logistics
Serve as a central point of coordination to ensure all meetings, interviews, and visits run smoothly and efficiently
Provide administrative support to clinical leadership, including calendar management, document preparation, copying, and general office support
Track, manage, and follow up on required documentation to ensure completion and timely communication between providers and patients
Receive and process patient-related forms through Outlook and EPIC, including entering demographic information into the system
Assist patients and families with completing required forms and ensure accuracy and completeness
Follow up with providers on outstanding documentation and ensure completed information is returned to patients/families in a timely manner
Maintain organization across multiple workflows, ensuring nothing falls through the cracks in a high-volume environment
*Additional Skills & Qualifications*
2+ years of administrative experience, preferably supporting multiple stakeholders in a healthcare or professional setting
Strong organizational and multitasking skills with the ability to manage competing priorities
Experience coordinating complex scheduling, travel arrangements, and high-level logistics
Ability to communicate effectively and professionally with clinicians, leadership, patients, and external candidates
Experience working with Microsoft Outlook and electronic medical record systems (EPIC preferred)
Detail-oriented with strong follow-up skills and the ability to track multiple moving parts
Comfortable supporting senior-level staff, though prior executive assistant experience is not required
Preferred (Nice to Have)
Experience in a healthcare or behavioral health environment
Experience coordinating candidate interviews or onboarding logistics
Familiarity with patient intake processes and documentation workflows
*Job Type & Location*
This is a Contract to Hire position based out of Baltimore, MD.
*Pay and Benefits*The pay range for this position is $21.63 - $26.92/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*This is a fully onsite position in Baltimore,MD.
*Application Deadline*This position is anticipated to close on Jul 4, 2026.


About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.


About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
*San Francisco Fair Chance Ordinance:* Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
*Massachusetts Lie Detector:* It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
*Use of Artificial Intelligence (AI):* We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

About the Company

T

TEKsystems

About TEKsystems:

  • We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
  • The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.teksystems.com/en/

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