Our client is seeking a highly organized, dependable, and detail-oriented AP/AR Billing Specialist to manage customer billing, accounts receivable, accounts payable, and purchasing support activities.
This is a hands-on position that plays a critical role in maintaining cash flow, ensuring vendors are paid accurately and on time, and supporting project teams with billing and documentation. The ideal candidate thrives in a fast-paced environment, takes ownership of their work, and can independently manage multiple priorities while maintaining exceptional accuracy.
Key Responsibilities
Accounts Receivable & Billing
- Prepare and submit customer invoices accurately and on schedule, including progress billings for construction projects.
- Track contract balances, retainage, and approved change orders.
- Prepare billing packages, including lien waivers, schedules of values, and supporting documentation.
- Monitor accounts receivable aging and actively follow up on outstanding balances.
- Apply customer payments, investigate short payments, and resolve billing discrepancies.
- Maintain organized and up-to-date customer billing records and job files.
Accounts Payable
- Review, code, and enter vendor and subcontractor invoices.
- Verify invoices against purchase orders, delivery tickets, and job cost information.
- Collect and maintain subcontractor compliance documentation, including W-9s, certificates of insurance, and lien waivers.
- Prepare and process vendor payment runs according to established schedules.
- Respond to vendor inquiries regarding invoices, statements, and payment status.
- Reconcile vendor statements and resolve any discrepancies.
Purchasing Support
- Create, process, and track purchase orders.
- Follow up on delayed or outstanding deliveries and vendor commitments.
- Maintain accurate purchasing records tied to the appropriate projects.
Reporting & Recordkeeping
- Maintain accurate financial records and supporting documentation.
- Assist with month-end close activities, including AP/AR schedules and account
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.