Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Detail Oriented, Document Imaging, Documentation, Mail Processing, Microsoft Office, Multilingual, Multitasking, Organizational Skills, Purchase Orders, Reconciliation, Revenue/Sales Reporting, Sales Tax, Tax Reporting, Time Management
Schedule:
- Monday – Friday
- 7:00 AM – 3:30 PM
Position Summary:
The Accounts Payable Clerk is responsible for managing the full AP cycle, including invoice processing, vendor payments, and reconciliations. This role requires strong attention to detail, experience with 3-way matching, and the ability to support general accounting and administrative functions.
Key Responsibilities:
- Receive and verify purchase orders and supporting documentation
- Perform 3-way match (purchase order, invoice, receiving documents)
- Match invoices to purchase orders and post to Accounts Payable
- Prepare and process check payments
- Execute daily Secure Pay transmissions to the bank
- Process and post wire transfer payments
- Maintain and organize accounts payable files (including document imaging systems)
- Maintain sales tax audit reports
- Reconcile month-end open purchase orders
- Reconcile vendor statements and respond to inquiries
- Open and distribute incoming mail daily
- Perform mailroom duties, including outgoing mail processing
- Cross-train as backup for:
- Accounting Assistant (A/P duties)
- Accounts Receivable Clerk
- Perform additional duties as assigned
Job Requirements:
- Experience with Accounts Payable and 3-way matching required
- Bilingual required
- Strong attention to detail and organizational skills
- Basic accounting knowledge and reconciliation experience
- Proficiency with accounting systems and Microsoft Office
- Ability to multitask and meet deadlines in a fast-paced environment
Job Posted by ApplicantPro
F
Fairway Staffing Solutions