AP Specialist

Location: Fully Onsite

Job Type: Direct Hire

Salary: $55,000 - $60,000 annually

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our team in a fully onsite direct hire position. The ideal candidate will have experience processing high-volume invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. This role requires strong organizational skills, the ability to meet deadlines, and a commitment to accuracy.

Key Responsibilities

• Process a high volume of invoices accurately and efficiently.

• Perform three-way matching of purchase orders, receipts, and invoices.

• Review invoices for proper approvals and coding before entry.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Research and respond to vendor inquiries regarding payment status.

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Maintain accurate AP records and supporting documentation.

• Assist with month-end closing activities, including accruals and account reconciliations.

• Monitor outstanding invoices and ensure compliance with company payment terms.

• Collaborate with purchasing, receiving, and other departments to resolve invoice issues.

• Support audits by providing requested documentation and reports.

Qualifications

• 2+ years of Accounts Payable experience.

• Experience processing invoices in a high-volume environment.

• Knowledge of three-way matching, GL coding, and vendor reconciliations.

• Proficiency in Microsoft Excel, including basic formulas and data management.

• Experience with ERP/accounting systems such as SAP, Oracle, NetSuite, Sage, Dynamics GP, or similar.

• Strong attention to detail and organizational skills.

• Excellent communication and problem-solving abilities.

• Ability to work independently and manage multiple priorities.

Pay Details: $55,000.00 to $60,000.00 per year

Search managed by: Nikki Caudill

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.