Overview
We''re looking for a strategic, innovative, and collaborative Assistant Director of People & Culture to help transform our people operations within the Property Management Department (PMD) and the Public Facilities Department (PFD) of the City of Boston.
This strategic, innovative, collaborative, and forward-thinking individual will be primarily responsible for supporting the Director in all aspects of the group''s human resources, including recruiting/retention, hiring, onboarding, performance management, payroll, and all other HR strategy and operations within the Property Management Department and the Public Facilities Department of the City of Boston.
Responsibilities
- Reports to the Director, the Assistant Director will help drive people strategy for PMD & PFD.
- Assists with managing all Department human resources functions, including recruiting, training, organizational development, and related areas in accordance with laws, collective bargaining agreements, and City rules and regulations.
- Manages the Department''s compliance with the attendance, residency, and other policies, including medical leave, FMLA, ADA, and other human resource issues.
- Works closely with the Office of Labor Relations (OLR) to assist with representing the Department in collective bargaining negotiations. Assists the Director and supervisors in disciplinary investigations, hearings, and other matters in confidence. Represents the Department in employment-related hearings, including unemployment, workers'' compensation, and retirement board proceedings.
- Supports and works closely with employees who process the Department''s payroll.
- Manages the completion of hiring/promotion/termination documentation, budget amendments, job descriptions and job postings; coordinates the approval process of newly created positions, oversees time and attendance tracking and documentation, including timesheets, eforms, etc.; processes salary adjustments and increases in a timely manner.
- Conducts new employee orientations and assists with all staff onboarding where applicable.
- Acts as liaison for the City''s Office of Human Resources; collaborates with the Office of Labor Relations and Legal Adviser on employment-related matters. Works within the guidelines of the Department''s various collective bargaining agreements and assists the City''s Office of Labor Relations with research and grievance preparation.
- Represents PMD and PFD at grievance hearings and dispute resolutions as requested.
- Maintains personnel records and official files to include: attendance and leave records, medical records, residency requirements.
- Ensures employee files are complete and up-to-date.
- Supervises, supports, and works closely with employees who process the Department''s payroll.
- Prepares a variety of statistics and reports, and drafts communications pertaining to human resources activities.
- Performs related work as required.
Minimum Entrance Qualifications
- At least four (4) years of full-time, or equivalent part-time, paid professional experience in human resources management, business or public administration, or related work, one (1) year of which must have been in a supervisory capacity.
- A bachelor''s degree in human resources management, business or public administration, or related field strongly preferred and may be substituted for two (2) years of the required experience. Supervisory experience may not be substituted.
- Knowledge of human resources policies and procedures such as ADA, FMLA, workers'' compensation, etc.
- Strong written and verbal communication skills to communicate effectively with individuals, small groups, and in front of large audiences at all levels of the organization.
- Ability to work independently under deadlines and with sensitivity to confidential matters.
- Ability to apply laws, rules, regulations, specifications, and standards in compliance with documented policies and procedures.
- Working knowledge of the PeopleSoft HRMS or similar Human Resource Management Systems.
- Knowledge of the City''s personnel practices and procedures strongly preferred.
- Position requires a high level of accountability and an ability to make critical decisions and work to ensure the success of those decisions.
- Strong project management skills, organizational skills, and time management skills.
- Ability to exercise good judgment and focus on detail as required by the position.
BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary Plan/Grade: Non-Union/MM2-7
Hours per week: 35