Assistant Director, Project Management & Event Logistics

Posting Details

I. JOB OVERVIEW

Job Description Summary:

The George Washington University is the largest university in the Nation's Capital and is located in the heart of Washington DC. Located just four blocks from the White House, GWU is at the center of U.S. government, policy and law. This location provides an unparalleled opportunity to study, teach and learn among leaders and practitioners in every discipline, taking part in work that shapes the local DC community, the nation, and the world.

The GW Events Team in University Advancement is seeking an Assistant Director, Project Management & Event Logistics . The position will report to the Assistant Vice President, GW Events. The Assistant Director, Project Management & Event Logistics plays a pivotal role in the success of GW's high-profile and strategic events. Working closely with university constituents, campus partners, and external vendors this role handles core administrative functions, database and project management for major institutions milestones, including but not limited to Alumni Weekend, Commencement ceremonies & celebrations, and events hosted by university senior leadership.

This is an exciting opportunity for a highly organized, resourceful, and detail oriented professional who enjoys a fast-paced environment. The ideal candidate has experience with data management platforms, communicates with confidence, understands the unique nature of events, and takes a proactive approach to multi-tasking in a fast paced environment.

Key Responsibilities

Database & System Support

• Serve as the primary administrator for GW's event registration and attendance tracking tools (e.g., Alumni Q, Tassel, Social Tables/Cvent, or similar platforms)
• Build, test, and maintain event registration forms, workflows, and guest lists, ensuring accurate data collection, resolution, and reporting
• Provide on-site technical and registration oversight during key events, including liaison/manage guest check-in software vendors and platforms, troubleshooting attendee issues
• Pull attendance metrics, run post-event data reports, and assist with maintaining clean and current historical event archives

Project & Administrative Management

• Maintain up-to-date project management tools, tracking calendars and spreadsheets, timelines, and event files across the GW Events Teams and UA to keep workflows consistent, accessible, and on schedule
• Regularly interact with guests via email, phone, and in person assisting with questions/needs, recording attendance, troubleshooting issues related to event RSVP's, etc.
• Coordinate the ordering, proofing, delivery, and maintenance of event signage and materials (e.g. directional signage, banners/backdrops, atmospheric branding/clings, napkins)
• Maintain organized physical and digital filing systems, standard operating procedures, and share drive resources for the Events Team
• Schedule planning meetings, draft agendas, record meeting notes, and follow up on action items for cross-functional event teams
• Manage day to day office functions, including monitoring department email inboxes, responding to in-person/phone inquiries and ordering office supplies.

Event Execution & Vendor Logistics

• Coordinate logistics with internal campus partners (e.g. facilities, IT, campus safety) and external vendors as needed for events
• Assist with on-site setup, vendor deliveries, briefing materials, and day-of operational needs for GW events
• Coordinate, ship, receive, inventory and oversee the general maintenance of all event supplies and equipment both pre- and post-event, ensuring storage areas remain organized and items are tracked and restocked/replaced appropriately
• Provide general administrative support for the GW Events Teams

Additional Requirements

• Ability to work evenings and weekends, including but not limited to Alumni Weekend and Commencement Weekend
• Occasional local travel · Ability to lift, carry, move and unpack event supplies and boxes up to 30 lbs.
• Ability to stand for extended periods of time

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Familiarity with data analysis languages and tools
• Experience managing complex projects, performing data analysis, and tracking cross-departmental or divisional resource allocations
• Understanding of event logistics to include but not limited to site layouts, production timelines, campus regulations, and external vendor procurement cycles
• Strong written and verbal communication, with the ability to engage confidently with executive leaders and donors
• Ability to balance multiple deadlines, adapt quickly, and problem-solve in real time
• Professionalism, discretion, and sound judgment in handling confidential information
• Proficiency with Microsoft Office, Google Workspace, and event/project management tools

Hiring Range $58,992.50 - $81,144.77 GW Staff Approach to Pay

How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: University Advancement Family Safety and Facilities Sub-Family Events Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 am - 6 pm, with flexibility to work occasional nights and/or weekends Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? Yes (University Wide) Posting Number: S014522 Job Open Date: 10/14/2026 Job Close Date: 10/19/2026 If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Are you a current employee of The George Washington University?

• Yes

• No

• • For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)

• Yes, IEP complete

• No, still in IEP

• N/a - not a current GW employee

• • What is your expected salary range?

(Open Ended Question)

Documents needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents