Assistant Project Manager

Responsibilities

• Maintenance and development of project deliverables (i.e. contracts, meeting agendas, meeting minutes, observation reports, submittals, punch lists, project close-out documents, etc.).

• Maintain filing systems to ensure proper and timely handling of correspondence, documents, materials and records.

• Assist with the word processing, formatting and editing of specifications. Follow pre-determined style guides and templates. Organize the formatting/editing process through electronic information management tools.

• Assist with contract administration responsibilities including organizing and maintaining project files during Bid/Construction/Closeout phases.  Maintain logs of Submittals, Change Order Requests, and Requests for Information, as well as other general construction administration responsibilities.

• Assist in Agency document management of multiple projects from design thru certification phases.

• Communicate the preparation of documents with consultants, contractors and team members.

• Coordinate travel arrangements for project team members.

Requirements

• 5+ years of office administration experience ideally in Construction or Engineering environment or a like technical environment.

• Proficient in MS Office, primarily Excel, Word, and Outlook.

• Ability to use Bluebeam Revu is required.

• Associates degree is preferred but not required.

• Ability to work independently and as part of a team.

• Able to take direction and perform assignments accurately and in a timely manner.

• High level of organization and attention to detail.

• Highly motivated with the ability to work on multiple projects simultaneously.

• Proficient in written and verbal communication skills with an ability to communicate effectively with others.

Service

• Maintains the company's devotion and unparalleled level to Customer Service

• Ability to work under pressure, prioritize multiple projects and adjust work accordingly, against tight deadlines.