Assistant Project Manager, Real Estate Project Design & Delivery

Work Details

Job Title:Assistant Project Manager, Real Estate Project Design & Delivery

Job ID:899-2|DB-56457

Work Timing: Regular Hours Monday to Friday, 9am to 5pm

Reporting Location:San Francisco CA

Duration:6 month(s)

Pay Rate:$82.64 / hr

Summary

• Client is looking for an Assistant Project Manager to support the delivery of multiple workplace construction projects.
• You'll partner with and support Databricks Project Managers and third-party project teams to keep project design, construction, budget and schedule information complete, accurate and current.
• This role is focused on disciplined project process controls and follow-through.
• You'll work with our internal Databricks REWS, Finance and Procurement teams helping submit Contract approvals, Purchase Orders and Change Orders and track their approval progress.

Responsibilities

• Support the client Project Manager across multiple projects, maintaining consistent internal budget, schedule, procurement and approval tracking.
• Collect, submit and track project approval information such as scopes of work, contract approval status, budget approvals, purchase orders and change requests with the Databricks Project Manager, internal Finance and Procurement partners and third-party project teams. Flag incomplete documentation or stalled approvals.
• Coordinate project-control check-ins with all third-party project teams and communicate project progress data clearly to internal Databricks stakeholders. Help the Databricks Project Manager prepare accurate leadership updates.
• Track purchase orders, contract and change-order documentation, approval status and procurement milestones in coordination with the Databricks Project Manager and internal Finance and Procurement partners. Flag incomplete documentation or process exceptions before they delay a commitment or payment.
• Support the continuous development of project delivery process, design guidelines and technical IT/AV and Security standards for all global projects. Contribute to improving reporting templates and trackers consistently across all global projects.
• Support project handover and first day of business readiness preparations with the project team, workplace services and internal partners, including FF&E, minor works, signage, and punch lists.

Requirements

• 3-5 years of relevant experience in program or project management, project coordination or controls, construction, architecture / engineering, corporate real estate or a related field, including delivery of complex workplace or capital projects.
• Familiarity with the commercial office construction process, including design coordination, construction documentation, permitting, schedules, budgets, procurement and handover.
• Familiarity with project-controls and financial skills, including budget development, cash-flow forecasting, change control, risk management and approval tracking.
• Strong organizational skills and attention to detail, with the judgment to distinguish routine updates from issues that need timely escalation.
• Clear written and verbal communication skills; able to present project data concisely and work effectively with third-party teams, the Databricks Project Manager, Finance and Procurement.

Preferred qualifications

• Experience delivering corporate workplace projects in a technology or other high-growth, matrixed organization.
• Bachelor's degree in design, construction management, architecture, engineering, real estate or a related field, or equivalent practical experience.
• Experience representing an occupier / owner and managing external consultants, project managers, landlords, vendors or general contractors.

Skills

• program management
• project coordination or controls