Provide general administrative support to the BH team, with an emphasis on responsiveness, professionalism and accuracy. Duties include administrative and project based work, answering department calls, type documents, and support the department team. Administrative Assistant should project a professional image during all interactions.
Will work at our Merced Suites Clinic.
Schedule is Monday – Friday 8:00am – 5:00pm
Compensation: $25.11 - $26.37 an hour
Golden Valley Health Centers offers excellent benefits including Medical: (0 Deductible / $2,000 Individual; $4,000 Family Out-of-Pocket Max), excellent PPO coverages; Dental; Vision; 403(b) with match, FSA plans, gym discounts, and so much more!
Essential Duties and Responsibilities
- Demonstrate effective communication and problem-solving skills.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Prepare and copy meeting and/or training materials, record meeting minutes.
- Create correspondence, reports, spreadsheets, and presentations.
- Maintain and keep electronic and physical files current.
- Maintain the appointment schedule for the team by planning and scheduling meetings, conferences, teleconferences, and travel.
- Assist in meeting scheduling and logistics to include planning, setup, takedown and supplies.
- Receive and process incoming and outgoing mail.
- Screen phone calls, answer general questions, route specific questions to the appropriate individual.
- Handle confidential information and matters of discretion in a professional manner.
- Assist with the preparation and distribution of various reports, including progress reports on departmental goals, performance metrics, and budget tracking.
- All other duties as assigned.
Physical Demands
- Lift up to 25 pounds occasionally and push up to 50 pounds (on wheels) on rare occasions, should be done with assistance as appropriate.
- Must be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to Patients and staff.
- Must be able to have vision that is adequate to read memos, a computer screen, personnel forms and clinical and administrative documents.
- Must have high manual dexterity.
- Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouch, reach, kneel, and twist/turn.
Work Environment
The physical environment requires the employee to work indoors, primarily in an office setting. The noise level inside is quiet to average. Use of general office equipment is required on a daily basis. Travel may be required at times.
Education/Experience Requirements
Minimum Qualifications
- Knowledge of Microsoft Office Proficient (Word, Excel, Access, PowerPoint).
- Project a professional image through personal and phone interaction.
- Extensive software skills.
- Internet research abilities.
- Strong communication skills.
- Excellent organizational skills.
- Excellent grammar and proofreading skills.
- Highly organized, detail-oriented, and comfortable working in a confidential integrated healthcare setting
- Ability to type at least 50 wpm.
- Valid CA Driver’s License, acceptable driving record, reliable transportation and vehicle insurance.
Education/Experience
- High School graduate or equivalent required.
- Associate’s degree is preferred.
- A minimum of three (3) years increasingly responsible executive level administrative support experience.