Billing & Administrative Specialist

Sunny Sky Products prides itself on our commitment and dedication to creating, manufacturing and delivering top quality products in the beverage industry. We have generated an extensive product portfolio that includes frozen dispensed beverages, cold dispensed, hot dispensed and beverage enhancers.

The Billing & Administrative Specialist is responsible for processing daily invoicing, including EDI and customer portal billing, preparing reports, processing documentation, and supporting customer communication related to order status. This role requires strong attention to detail, time management skills, and the ability to work efficiently in a deadline-driven environment.

Key Responsibilities

• Process and generate daily customer invoices accurately and in a timely manner
• Submit invoices through EDI systems and various customer billing portals
• Monitor and resolve invoice transmission errors or rejections
• Prepare daily operational reports
• Scan, upload, and electronically file invoices and supporting documentation
• Send backorder notifications to customers in a timely and professional manner
• Communicate with internal departments regarding order status, billing discrepancies, and documentation requirements
• Perform other administrative tasks as assigned

Qualifications

• High school diploma or equivalent (Associate degree in Accounting, Business, or related field preferred)
• 1–3 years of experience in billing, invoicing, or accounting support
• Experience with EDI processing and customer portal invoicing preferred
• Proficiency in Microsoft Office (especially Excel)
• Strong data entry accuracy and attention to detail
• Ability to manage multiple tasks and meet daily deadlines
• Excellent communication and organizational skills

Work Environment

• Office-based, Monday-Friday
• Fast-paced setting with daily deadlines
• Collaborative team atmosphere

Benefits 

• Medical, Dental & Vision Coverage
• Life Insurance
• 10 Paid Holidays
• PTO - Vacation Time or sick time.
• 401K Program and Company Match up to 3.5%
• Company STD & LTD (Short term & Long-term disability)

For more information about our company please visit our website at www.sunnyskyproducts.com 

Sunny Sky Products is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.