Summerour and Associates Architects is seeking a part-time (15-20 hours) detailed-oriented Billing/AP Specialist to support the financial operations of the firm on a weekly basis. The position reports to the Director of Finance and will assist with the day-to-day accounting functions.This position plays an important role in maintaining the accuracy of financial records, supporting the billing cycle for architectural services, and ensuring that vendor payments and client receivables are processed in a timely and organized manner. The ideal candidate will have experience working in a professional services environment and a strong understanding of fundamental accounting procedures.Hourly rate: $45Key ResponsibilitiesAccounts PayableProcess and record vendor invoices in accordance with firm accounting policies and proceduresMaintain and monitor the accounts payable aging schedule and assist with coordinating vendor paymentsEnter and properly allocate corporate credit card transactions, ensuring appropriate general ledger coding and project associationMaintain organized supporting documentation for transactions and accounting recordsRespond to vendor inquiries and assist with payment status confirmations when necessaryBilling and CollectionsPrepare and distribute client invoices related to architectural clientsReview staff time entries to ensure labor hours are accurately allocated to the appropriate projects and phasesMaintain the accounts receivable ledger and prepare weekly aging reportsFollow-up on overdue client paymentsSetup and configure projects in the billing systemReconciliation and Financial SupportPerform bank and credit card reconciliations within QuickBooks Desktop EnterpriseAssist with monthly accounting close procedures and maintain organized financial recordsProvide general accounting support to the Director of Finance as requiredQualificationsExperience in accounts payable, billing and general accountingExperience working in architecture, engineering, construction (AEC), or professional services environments a plusProficiency with QuickBooks Desktop Enterprise preferredExperience with BQE CORE or BillQuick, or similar project-based billing software, is beneficialStrong attention to detail and organizational capabilitiesAbility to work independently and manage responsibilities effectively in a part-time, in-office roleProfessional written and verbal communication skillsIdeal CandidateThe successful candidate will demonstrate a strong commitment to accuracy, organization, and consistency in financial record‑keeping. They will be comfortable working within a project‑based billing structure and will possess the ability to maintain reliable accounting processes that support the firm's operational and financial objectives.#J-18808-Ljbffr