Billing Coordinator

Billing & Administrative Operations Coordinator

Location: Avenel, New Jersey (100% on-site)

Job Type: Full-Time

Compensation: $24.00 - $26.00 per hour

We are seeking a detail-oriented Billing & Administrative Operations Coordinator to join a operation based in Avenel, New Jersey. This position is responsible for daily billing and invoicing activities, data entry, reporting, and general administrative support to help ensure accurate and timely processing of business transactions.

The ideal candidate is organized, dependable, and comfortable balancing multiple responsibilities in a fast-paced, deadline-driven environment.

Key Responsibilities

Billing & Invoicing

• Print, post, and distribute daily freight invoices.

• Process invoices for warehousing services.

• Review, prepare, and scan invoices related to tank washing services.

• Monitor monthly reports and follow up with billing auditors regarding unbilled items.

• Provide backup support for mailing freight bills as needed.

Data Entry & Reporting

• Enter and maintain shipping location codes within the transportation management system.

• Prepare and distribute daily billing revenue reports to the Finance Department.

• Process weekly agent commission reports and forward supporting documentation to Accounts Payable.

Administrative Support

• Open and distribute incoming packages and billing mail to the appropriate departments.

• Provide reception coverage during scheduled breaks and lunch periods.

• Assist with document imaging and scanning as needed.

• Support special projects and other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.

• Proficiency in general office functions, including data entry, word processing, spreadsheets, filing, and basic calculations.

• Strong attention to detail and organizational skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Effective verbal and written communication skills.

• Previous experience in billing, accounting support, or an administrative role preferred.

Why Consider This Opportunity?

This is an excellent opportunity for an organized administrative professional who enjoys working with numbers, supporting billing operations, and contributing to a collaborative team environment. Candidates with strong office skills and an interest in transportation or logistics are encouraged to apply.

Interested? Please submit your resume for consideration via email: christine.kiernan@lhh.com

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.

Pay Details: $24.00 to $26.00 per hour

Search managed by: Christine Senn

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.