Branch Administrative Assistant

DU Family of Companies is a network of fire protection life safety and security service companies protecting people and property across 35 branches in 11 states. ITG Larson based in White Plains NY is a leading security integration provider specializing in the design installation and support of advanced electronic security systems for commercial institutional and government clients. With expertise in access control video surveillance and management intercom and mass notification visitor management intrusion detection perimeter security elevator control turnstiles and other integrated technologies ITG Larson delivers engineered turnkey solutions for complex environments and serves markets including corporate facilities new construction airports education transportation and government operations. Living our motto 'we protect what you value most ITG Larson offers a challenging and rewarding work environment for those passionate about keeping communities safe.Due to continued growth we are looking to add a Branch Administrative Assistant to our White Plains NY team. This full-time onsite role supports the branch by coordinating payroll information office operations events travel and front-office communications. Success in this role requires strong organization attention to detail professionalism discretion and the ability to manage competing priorities.Key ResponsibilitiesPayroll SupportCollect review and enter weekly timesheets for field and office employees checking hours job codes and approvals for accuracy.Follow up with employees and supervisors about missing or incorrect time before deadlines.Track PTO holidays and per diem and answer basic payroll questions.Partner with payroll and HR teams to resolve discrepancies.Office Supplies and FacilitiesKeep the office break room and shared spaces stocked and organized.Order supplies track spending and process related receipts and invoices.Event CoordinationPlan and organize team meetings safety meetings trainings lunches recognition events and holiday gatherings.Coordinate event logistics including venues catering invitations and setup.Help create a welcoming workplace where people feel appreciated.Travel CoordinationBook flights hotels and rental cars for employees traveling to job sites trainings and company events.Prepare clear itineraries and keep travelers informed of changes.Track travel expenses and help employees submit accurate expense reports.Phones and Front OfficeAnswer and route incoming calls professionally take clear messages and direct callers to the right person.Greet visitors vendors and candidates.Manage company cell phones including setups upgrades and replacements and coordinate with the wireless provider.General Administrative SupportSupport the Branch Leader and office team with scheduling reports filing and special projects.Help onboard new hires by preparing workspaces and equipment and coordinating first-day logistics.Follow established procedures and raise questions when a process is unclear or could be improved.QualificationsDemonstrate strong organization dependability and attention to detail.Communicate professionally and provide a friendly welcoming first point of contact.Use discretion when handling confidential information including pay and personal details.Work confidently with Microsoft Outlook Excel Word and Teams and learn new software quickly.Manage multiple responsibilities and proactively follow through on tasks.Preferred QualificationsBring two or more years of office administration reception or payroll experience.Have experience in construction security or a service contracting business.Physical Demands & Work EnvironmentWork onsite in an office environment during regular weekday business hours.Spend extended periods using a computer and other office equipment.Occasionally move or organize office supplies and materials as needed.The wage for this role is 25 to 28 per hour based on experience and qualifications.As part of the DU Family of Companies we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leaders abilities and the ownership of their work combined with our culture and values creates something that is simply described as the Davis-Ulmer difference.Why Choose DU Family of CompaniesCompetitive Compensation - We offer a competitive wage based on your experience and qualifications.Comprehensive Benefits Package - Receive medical dental and vision insurance a 401k with company match and paid time off.Strength of the Family - As part of the DU Family of Companies you gain the stability and resources of a growing network of industry-leading companies.Backed by APi Group - Benefit from the support and opportunity that come with being part of a global leader in safety services.Long-Term Career Relationships - We are committed to developing our employees and supporting long-term career growth.Values Match - Join a team that shares your commitment to safety integrity and service.Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.DAVIS-ULMERS ENDURING PURPOSE To protect what people value most."All offers of employment are expressly contingent upon the satisfactory completion in accordance with Company policy of a pre-employment drug screening and background check.Equal Opportunity Employer including disabled and veterans.