Branch Office Coordinator

Position Summary:The Branch Office Coordinator II will support Reading Truck Equipment branch operations by assisting with various functions such as production scheduling, working with ERP computer systems, printing work orders, in addition to various administrative functions.

Position Responsibilities:

Review incoming order packets received by sales and print out job confirmation after order is enteredCoordinate and maintain the production schedule to achieve on time deliveryUpdate Customers on status of units as requestedParticipate in production meetingsPrint work orders for the shopAdjust order status in ERPAssist with the receiving of vehicles and updating ERP with vehicle receipt dates and detailsSupport site production leader with daily statusInvoice all customer, inter-company and parts & service orders/shipmentsComplete vehicle certifications and coordinate delivery of completed unitsManage qua rterly inventory countsPerform general office work and filing on daily basis to include: processing labor on orders; maintaining personnel files for hourly employees; update OSHA 300 log; assist with worker's compensation reporting as needed; work with designated HR partner to answer employee questions about policies, benefits etc.Order office supplies for the siteMaintain Petty CashManage phone/copier contractsOther duties as assigned

Financial Responsibility

No cost center responsibility; no profit & loss responsibility

Position Qualifications & Requirements:Education:

High School diploma or GED;Associate Degree in a related field is Preferred

Experience:

Three (3) to six (6) years of related job experience.Manufacturing industry or background experience preferred

Certification /License:

None

Skills and Abilities:

Proficient in Microsoft Office Programs, especially Word and Excel; prior experience working with ERP system is preferredExcellent data entry skillsEffective oral and written communication; excellent interpersonal skillsAbility to handle workload effectively; maintain close attention to detail and prioritize workload appropriatelyAbility to manage multiple tasks and changing priorities

Excellent organizational skills

The ability to collaborate with a multi-department team

Supervisory responsibilities:

None

Work environment:

Professional office environmentSedentary work with extended periods of computer useOccasional work on the Production floorMust be able to wear required Personal Protective equipment (PPE)

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