TEXAS LEADERSHIP PUBLIC SCHOOLS
Job Title: Campus Administrative Assistant
Department: Academics
Reports To: Campus Principal
FLSA Status: Non-Exempt
GENERAL PURPOSE:
The Administrative Assistant is responsible to provide secretarial, clerical, and administrative support to the Campus Principal, Assistant Principal(s), and other staff. The Administrative Assistant is also tasked with contributing to the mission, vision, and values of TLCA and act as an ambassador for the school when meeting parents and other visitors.
PRIMARY DUTIES AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. This employee may be required to work with at-risk students.
- Provide general confidential support services to campus administrators and other staff, to include but not limited to correspondence, reports, references, mail, journals, appointments and meetings, to maintain general and confidential filing systems, and provide hospitality, as required.
- Ensure staff receive messages promptly and accurately.
- Maintain notice boards, update calendars, and sort and distribute mail.
- Collect, record, and deliver to the bank school monies for all school events.
- Maintain QuickBooks, spreadsheets, and provide timely reports to Campus Principal, as needed or required.
- Comply with policies and procedures covering child protection, health, safety, and security.
- Contribute to safeguarding the welfare of the students in the school.
- Maintain the security of property in a way that is consistent with TLCA's procedures and legal requirements, reporting any concerns about safety and security to the appropriate person.
- Attend relevant professional development training to update knowledge, skills, and enhance qualifications.
- Attend all meetings as required by Campus Principal and Assistant Principal(s).
- Undertake such other duties as directed and required from time to time.
MINIMUM QUALIFICATIONS:
Qualifications:
- High school diploma or equivalent with experience in educational support, business administration, or related field is preferred.
Skills:
- Proficiency in the usage of database software, internet software, email, and word processing software. Preferred experience with MS Word, Excel, and familiarity with Student Management Systems.
- Model and exemplify TLCA's mission, vision, and values with students, staff, and parents.
- Demonstrate professionalism and contributes to a positive work environment.
- Maintain high standards when managing confidential information, complying with TLCA's data protection procedures and legal requirements at all times.
- Effectively use active listening, observation, reading, verbal, nonverbal, and writing skills.
- Possess ability to read and interpret documents such as district and school policy, safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Physical Demands / Work Environment:
- Work is performed in a traditional office setting
- Must maintain control in stressful situations
- React productively to interruptions and changing conditions
- Some travel and extended hours may be required