Campus Visit and Ambassador Program Coordinator

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title Campus Visit and Ambassador Program Coordinator Requisition Number S02429P Position Category Staff Campus Location Weber State University - Ogden, UT Hours per week 40 Months per year 12 Alternate work schedule Pay Grade E32 Salary FLSA Exempt Job Summary/Basic Function

The Campus Visit and Ambassador Program Coordinator provides professional leadership and day-to-day management for Weber State University's campus visit experience and Student Ambassador Program. This position plays a critical role in shaping positive first impressions for prospective students, families, school groups, community partners and campus guests by ensuring that campus tours, presentations and visitor communications are welcoming, organized, accurate and aligned with university enrollment goals.

The Campus Visit and Ambassador Program Coordinator is responsible for managing the campus tour program, including individual tours, group visits, special visit requests, tour schedules, visitor communication, ambassador assignments, social media, and follow-up processes. This position coordinates closely with the Director of Access, Events and Engagement, Admissions and Recruitment staff, academic departments and student support offices to ensure that prospective students and families receive a high-quality campus visit experience that reflects Weber State's commitment to access, belonging, student success and community connection.

This position also oversees the Student Ambassador Program, including recruitment, hiring, onboarding, training, scheduling, supervision, performance management and leadership development for a team of student employees. The Campus Visit and Ambassador Program Coordinator develops ambassadors as knowledgeable university representatives, peer recruiters and emerging campus leaders. The position creates structure, expectations and accountability for the ambassador team while building a positive team culture grounded in professionalism, service, and Weber State pride.

In addition to managing tours and ambassadors, this position delivers campus visit presentations, supports on-campus recruitment and access events and helps maintain effective communication with prospective students, families, school counselors and campus partners. The position uses CRM, event management, scheduling and communication systems to support accurate records, timely communication and data-informed improvements to the campus visit program.

This role is designed to provide consistent professional oversight for campus visits and ambassador operations, reduce reliance on student interns for complex coordination and strengthen the Ambassador Program as both a recruitment function and a student leadership development experience.

Required Qualifications

Required:

• Bachelor's degree from an accredited institution.
• Two years of related professional experience in higher education, student affairs, admissions, recruitment, orientation, event coordination, student leadership, supervision, customer service or a related field.
• Experience supervising, advising, mentoring, training or providing work direction to students, employees, volunteers or peer leaders, along with the ability to coordinate programs, schedules, events, communications and customer-facing services.

Preferred Qualifications

Preferred:

• Master's degree in higher education, student affairs, educational leadership, communication, business, public administration or a related field.
• Experience working in admissions, recruitment, campus visits, orientation, student leadership, student affairs, enrollment management or a related higher education setting.
• Experience supervising student employees and developing or facilitating student training, leadership development, peer mentor programs or similar student leadership experiences.
• Experience with presentations, CRM systems, event management systems, student information systems, budget tracking, purchasing, payroll, scheduling systems or administrative operations, with an understanding of student access and the needs of first-generation, transfer, adult learner, concurrent enrollment and other student populations.
• Strong public speaking, interpersonal, written communication, organizational and technology skills, including the ability to manage multiple priorities, deadlines, schedules and communication channels, use office technology.

A successful candidate will be willing to Background Check? Yes Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 07/21/2026 Review Date 08/04/2026 Job Close Date Open Until Filled Yes Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $50,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin August 4, 2026. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/28901

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance. Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to operate motor vehicles and/or heavy equipment. , Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection). The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• jobs.weber.edu

• KSL

• Chronicle of Higher Education

• Higher Ed Jobs

• Agency Referral

• Personal Referral

• Internal Job Posting

• Advertisement/Publication

• Other web advertisement

• Other

• • Do you have or have you ever been issued a W# By Weber State University? Yes or No. If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents