JOB PURPOSE
The Chief Financial Officer is responsible for overall administration and performance of internal accounting and financial matters under the direct supervision of the Chief Executive Officer and Board of Directors.
POSITION SUMMARY
- Ensures maintenance of effective internal controls to assure safeguarding of assets and reliability of financial statements. Ensures complete and up-to-date operating procedures for all accounting and financial controls. Monitors, evaluates and recommends procedural improvements of accounting systems. Maintains required records, reports, and files in an organized manner and following General Accounting Standards. Reviews and revises departmental policies and procedures annually.
- Prepares, records, and processes accounts payable and cash disbursements. Prepares, records, and processes accounts receivable and cash receipts. Audits vendor invoices for accuracy, applying accounting charge codes and resolving vendor discrepancies.
- Reviews all receipts and disbursements to budget(s), ascertains correct account distribution and ensuring all support documentation is accurate and in order. Completes posting of accounts to the General Ledger for: Accounts Receivable, Cash Receipts, Accounts Payable, Cash Disbursements, Payroll* and General Journal.
- *Work with Manager Administrative Services to prepare remittances of payroll withholding, including payroll taxes, insurance and retirement plans.
- Prepares monthly financial statements and subsidiary reports, ensuring their accuracy and timeliness. Analyzes significant variances and cash flow reports. Performs monthly bank reconciliations. Submits financial statements to Executive Director in a timely manner. Alerts Executive Director of any concerns regarding cash flow in a timely manner.
- Prepares annual and other periodic cost reports required by funding sources. Generates financial reports required by the Board of Directors and regulatory agencies. Generates special cost studies as required.
- Ensures proper preparation of internal records for annual financial audit. Works cooperatively with Auditors to ensure all documents are provided and requirements met. Follows auditor recommendations and makes corrective actions, if necessary, in a timely manner.
- Incorporates Sanctuary tools and practices into everyday interactions to create a trauma-informed environment. Upholds the principles of Sanctuary to provide a therapeutic framework and culture
- Actively participates in all required team meetings, trainings and supervisory sessions. Meets regularly with supervisor, communicates openly needs, concerns, and ideas; utilizes feedback given in supervisory sessions.
- Performs in accordance with established system-wide competencies and receives satisfactory performance evaluations annually.
- Performs other duties as assigned.
WORK ENVIRONMENT
Works in a normal office setting, with at-risk youth, with limited exposure to adverse environmental conditions.
General Requirements: 1) Indoors in busy office, working in close proximity to co-workers; 2) Frequently required to work at a fast pace; 3) Requires considerable concentration and creativity; 4) Some weekend and evening work required; 5) Some travel required.
MINIMUM REQUIREMENTS
Education: BA/BS in Accounting
Licensure/Certification: A certified public accountant preferred or equivalent experience
Minimum Requirements:
- Minimum 3 years of professional experience.
- Basic computer skills needed, with proficiency in utilizing accounting software packages. Demonstrated organizational and communication skills needed.
- Understanding of nonprofit accounting, bookkeeping and financial management requirements preferred.
- Advanced computer skills needed.
Clearances Required: PA Act 33 (Child Abuse) / Act 34 (Criminal History) / Federal Criminal History Record (FBI Fingerprint) / National Sex Offender Registry.
Other Skills/Abilities:
- Ability to communicate verbally and in writing to ensure full compliance with agency and government regulations.
- Ability to demonstrate effective leadership, organization, and time management skill.