Client Services & Administrative Coordinator

Job Description

Client Services & Administrative Coordinator

We are seeking a highly organized and service-focused Client Services & Administrative Coordinator to support leadership, manage client relationships, coordinate events, and ensure smooth day-to-day office operations. This role is ideal for a professional who thrives in a fast-paced environment, enjoys building relationships, and can balance multiple priorities with accuracy and discretion.
Key Responsibilities

• Provide administrative support to leadership, including calendar management, scheduling, travel coordination, and expense reporting.
• Serve as the primary point of contact for clients, visitors, and incoming communications.
• Prepare meeting materials, reports, presentations, and correspondence.
• Maintain accurate client records and documentation within CRM systems.
• Coordinate client onboarding, follow-up activities, and relationship-building communications.
• Plan and support client events, company meetings, seminars, and special functions.
• Assist with office operations, supply management, reporting, and special projects.
• Handle confidential information with professionalism and discretion.

• 3+ years of administrative, executive support, client services, or office coordination experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Experience with CRM systems and client-facing support preferred.
• Associate's or Bachelor's degree preferred.
• Notary Public certification (or willingness to obtain) is a plus.

• A proactive, detail-oriented professional with a strong customer service mindset.
• Someone who builds positive relationships, communicates effectively, and takes ownership of their work.
• A team player who thrives in a collaborative environment and consistently delivers a high level of service.