Commercial Property Administrator / Executive Assistant

Commercial Property Administrator / Executive Assistant

Location: Dallas, TX 75251 (Hwy 75/635)

Pay: $65,000 - $70,000

Must have CRE Property Administrator experience

JOB DESCRIPTION

Position Summary: Provides executive-level administrative support to company management while

assisting the Property Management and Accounting Departments in the day-to-day administrative

functions of the property management office. This position requires sound judgment and discretion with confidential information, strong organizational skills, and a positive demeanor, and must project and maintain a professional image through all in-person, telephone, and electronic interactions.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Serve as liaison between executive management, staff, tenants, vendors, and outside parties to
• facilitate smooth daily business operations.
• Manage and maintain executive calendars; schedule appointments, meetings, and calls, including
• personal appointments, and keep management informed of deadlines and issues.
• Screen telephone calls, email, and incoming mail at the executive level, and respond to or route
• correspondence promptly as appropriate.
• Prepare and confirm travel and accommodation arrangements and resolve related issues.
• Draft, proofread, and format correspondence, reports, forms, and templates on behalf of
• management.
• Maintain confidential records and handle sensitive information with discretion.
• Greet guests, customers and clients to the management office; answer telephones and respond
• to routine inquiries.
• Promote high-level of satisfaction among tenants by promptly responding to service requests
• or maintenance work-order concerns. Participate in their resolution by clarifying issues,
• escalating the matter to the appropriate Staff Member, taking corrective action as directed,
• and providing timely follow-up.
• Perform general clerical duties to include but not limited to: photocopying, scanning, filing, typing,
• data entry and overnight delivery services.
• Maintain both written and electronic record keeping and filing systems - especially Lease files,
• vendor / contract files, tenant or vendor billings, and executive records.
• Process incoming mail and outgoing mail daily.
• Maintain current Certificates of Insurance for all tenants, vendors, and contractors.
• Maintain current vendor and tenant contact lists.
• Coordinate refreshments for meetings; maintain the conference room, storage and filing areas,
• and assist in keeping the kitchen in tidy condition. Assist with maintaining office supply
• inventory.
• Coordinate and maintain calendar for lobby vendors and Building Conference Center if
• applicable.
• Support executive management, the Property Manager, and the Accountant with special projects as necessary and assigned.

Qualifications:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

High school diploma or GED equivalent is required. Some college studies or degree preferred. Prior

office administration or executive support experience required.

Language Ability:

Ability to read and interpret general correspondence as well the ability to communicate verbally and in writing with management staff, clients, customers and the general public. Strong writing, grammar, and proofreading skills. Attention to detail, and ability to self-correct. Bi-lingual ability is a plus.

Math Ability:

Ability to perform simple math calculations such as addition, subtraction, multiplication, division,

percentages, proportions, and area.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and Adobe programs. Familiar with accounting software, preferably Yardi Voyager.

Certificates & Licenses:

No certifications or licenses needed.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.