Department: Compliance
Reports to: Compliance and Operations Manager
FLSA Status: Full-time, Non-Exempt
Job Summary:
VVSD is seeking a dynamic, customer service focused ComplianceProgram Associate. The Program Associate provides day-to-day administrative and clerical support to the programs, Compliance, and other administrative departments as needed.
Essential Duties and Responsibilities:
- Research questions using available information resources.
- Assists programs in preparation for required grant reporting and required audits.
- Research requested information for various grants and proposals.
- Provide support for SSVF Temporary Financial Assistance requests.
- Maintains a positive working relationship with the Accounting Department to ensure all invoices are paid in a timely manner.
- Responsible for the inventory, disbursement, and assignment of the Company's cell phones.
- Process purchase order requests for all departments; seeks proper authorization for all purchase
- orders prior to acquiring requested equipment and supplies; and ensures orders are received and disburses as appropriate.
- Inventory and data tracking for the Company's fixed assets.
- Assist with creating and conducting tranings
- Assist with creating and revising polices and procedures
- Conduct program audits, safety and health inspections
- Complete special projects and assignments as requested.
- Other duties as assigned
Qualifications:
- Bachelors degree preferred
- A minimum of 1 year of paid staff/employee supervision experience is preferred
- Strong computer skills in: MS Word, excellent Excel skills, PowerPoint, Outlook.
- Excellent written (grammar and spelling) and verbal skills
- Must be very detail oriented and organized
- Knowledge of analyzing data and submitting reports to meet deadlines
- Excellent professional phone skills
- Experience maintaining files and records both computerized and hard copy
- Ability to fluently read, write and communicate in English
- Must be able to prioritize and switch priorities at a moment’s notice
- Able to effectively interact, in a professional manner, with a variety of government agencies, state, county, city and federal
- Ability to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor
Physical Abilities
- Ability to bend and lift at least 25 pounds
- Ability to sit for extended periods of time while viewing a computer monitor
- Dexterity of hands and fingers to operate a computer keyboard
- Capable of hearing and speaking to exchange information
- Ability to read reports and data
- Must be able to work in a noisy, busy environment.