Compliance & School Safety Coordinator

The Compliance and School Safety Coordinator supports schoolwide compliance with applicable federal and state requirements, PA School Code, and established school policies and procedures. This role coordinates school safety and security initiatives, assessment compliance, federal program documentation, and student-related compliance processes while monitoring deadlines, maintaining accurate records, and supporting corrective follow-up. While bilingual proficiency is required, we welcome and will consider all candidates. Responsibilities Schoolwide Compliance Coordination Support the Compliance Administrator in coordinating and monitoring schoolwide compliance with applicable federal and state laws, PA School Code requirements, regulatory guidance, and established school policies and procedures.Maintain compliance calendars, tracking systems, documentation, certifications, and reminders to monitor required submissions, deadlines, certifications, trainings, student records, and other regulatory obligations.Assist with preparing, organizing, reviewing, and submitting documentation for compliance reports, audits, and internal assessments.Monitor assigned compliance-related activities for timely completeness and accuracy; identify missing documentation, outstanding requirements, recurring issues, and potential areas of noncompliance, escalating concerns to the Compliance Administrator.Coordinate follow-up with staff, students, and families to obtain required records and resolve documentation deficiencies.In collaboration with the Compliance Administrator, develop and maintain compliance procedures, checklists, SOPs, internal and external reference materials in Spanish and English.Provide communication on compliance requirements, procedural updates, deadlines, and documentation expectations to staff, families, and relevant stakeholders in accessible, family-friendly language.Support with federal programs by organizing required documentation, tracking program specific activities and deadlines, assist with reporting preparation, and coordinating any necessary follow-up.Maintain organized, confidential, and accurate compliance records in accordance with applicable retention, privacy, and access requirements.Identify opportunities to improve compliance workflows, documentation practices and communication; recommending areas of opportunity to the Compliance Administrator. School Safety and Security Coordination In compliance with school code, report directly to the CEO as AHCCSs designated School Safety and Security Coordinator and coordinate applicable responsibilities under PA School Code and other relevant federal and state safety requirements.Maintain the required trainings of the School Safety and Security Coordinator.Coordinate the implementation, review, and documentation of school safety and security plans, assessments, policies, procedures, drills, and required trainings.Monitor completion and maintain records of required safety activities.Coordinate school safety trainings and preparedness activities addressing applicable topics including but not limited to situational awareness, trauma-informed approaches, behavioral health, suicide prevention, bullying and cyberbullying prevention, substance abuse, and emergency response.Create and maintain all safety-related documentation, flyers, posters, and reference material in English and Spanish to ensure readily available for visitors and the community.Gather and analyze employee feedback regarding school safety training and preparedness needs at least annually; coordinate leadership safety meetings at least quarterly and document attendance, identified concerns, decisions, and follow-up actions.Serve as a liaison with the Pennsylvania Commissions on Crime and Delinquency (PCCD), Pennsylvania Department of Education (PDE), law enforcement, emergency responders, and other relevant agencies regarding school safety matters.Prepare and coordinate the annual School Safety Report, ensuring all required information is collected, verified, and documented to present the report to the Board of Trustees during one executive session, and ensuring submission to the School Safety and Security Committee by June 30 of each year.Coordinate safety incident reporting, threat assessment documentation, and Safe2Say Something procedures with designated staff and in accordance with established protocols and applicable requirements.Remain up to date on applicable requirements related to school security, safety-related certifications, and required trainings.Identify and escalate safety concerns, documentation gaps, overdue requirements, and recommend improvements to the Compliance Administrator. Assessment and Student Compliance Coordination Serve as the schools State Assessment Coordinator, leading the end-to-end administration of state-mandated assessments and ensuring accurate and timely planning, system administration, roster management, regulatory compliance, participation tracking, reporting.Coordinate assigned state assessment compliance activities, including eligible student identification, assessment schedules, testing locations, proctor assignments, required trainings, multi-language material and communications to students and families, participation tracking, documentation, and make-up testing.Coordinate and secure assessment locations, accessibility arrangements, technology, materials, proctor preparation, and logistical procedures to support secure and compliant testing.Coordinate with Warehouse and Logistics and other designated staff to ensure the secure distribution, inventory, storage, tracking, and return of assessment materials in accordance with required regulations.Collaborate with IT to verify readiness of testing devices, required software, connectivity, and technical support before and throughout state testing.Communicate assessment requirements, deadlines, testing procedures, attendance expectations, and make-up opportunities to families in clear, accessible language, including Spanish-language communications when needed.Collaborate with Mentors, Guidance, Special Education, and English Learner staff to identify participation barriers, coordinate approved accommodations, document follow-up, and provide support to the students and families.Monitor assessment completion and attendance, conduct documented follow-up with families, track unresolved participation concerns, and escalate potential compliance issues to the Compliance Administrator.Coordinate site-specific emergency information for in-person assessment locations, including emergency contacts, evacuation procedures, student accountability, accessibility needs, family notification, and reunification procedures.Document testing irregularities and coordinate required notifications, reporting, and corrective follow up.Review assessment coordination process and recommend improvements to strengthen compliance, recordkeeping, accessibility, and student participation.Travel to testing locations when needed. Bilingual Schoolwide Compliance Support Serve as a bilingual resource for staff, students, and families by providing interpretation, translation, and support to ensure clear communication, accessibility, and successful navigation of school processes.Coordinate family outreach and follow-up regarding compliance requirements, residency verification, and other school-related actions, escalating concerns when appropriate.Monitor assigned compliance-related activities, documentation, and deadlines, track outstanding requirements and collaborate with staff to support timely resolution and completion.Support the Internet Reimbursement process by responding to family inquiries, assisting with application completion, reviewing submitted documentation for completeness, conducting follow-up as needed, and maintaining accurate records; refer eligibility, approval, and payment-related questions to the Compliance Administrator.Providing accurate and impartial interpretation while maintaining confidentiality; referring matters requiring special legal, regulatory, or subject-matter expertise to the appropriate administrator. Responsibilities for all positions Attend and/or assist with in-person requirements.Leverage available data and visualization tools to monitor progress, track key metrics, and guide decision-making.Additional duties as assigned.