Encore Development Company, a general contractor serving commercial, residential, tenant improvement, facility maintenance, and federal government projects, is looking for a highly organized Construction Office Assistant to join our team. This role keeps our office running smoothly — supporting project managers, contractors, vendors, and clients with clear communication and reliable coordination. It's a great fit for someone who thrives on structure, enjoys variety in their day, and wants hands-on exposure to the construction industry.
What You'll Do
Manage phone calls, emails, and other correspondence, routing them to the right contact
Schedule and coordinate meetings, appointments, and project timelines for management and staff
Organize and maintain project files, contracts, and other key documentation
Build and maintain spreadsheets for administrative and reporting needs
Prepare and edit documents, including reports, memos, drafts, and emails
Communicate with vendors, subcontractors, and clients to help keep projects on track
Monitor and restock office supplies to keep operations running smoothly
Provide general administrative support to office staff as needed
Help keep the office clean, organized, and fully functional
Take on additional administrative duties as assigned
What We're Looking For
High school diploma or equivalent (Associate's or Bachelor's degree a plus)
1+ year of administrative experience, ideally in construction or a related field
Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
Strong organizational, multitasking, and time-management skills
Clear written and verbal communication skills
A team player who is punctual, dependable, and comfortable following instructions in a fast-paced environment
Familiarity with QuickBooks, ProjectSight, and Slack is a plus (training provided if needed)
Basic knowledge of construction terminology and documentation is a plus
Numbers & Facts
Location
Los Alamitos, CA
Job Type
Full-time
Skills
Administrative Skillsunmatched
Adobe Acrobatunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Constructionunmatched
Documentationunmatched
Editingunmatched
Facilities and Maintenanceunmatched
Federal Governmentunmatched
File Maintenanceunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Housekeeping/Cleaningunmatched
Intuit Quickbooksunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Project Trackingunmatched
Slackunmatched
Spreadsheetsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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