CONTRACT ADMINISTRATOR

CONTRACT ADMINISTRATOR

Salary

$66,501.76 - $79,634.36 Annually

Location

Houston

Job Type

Full Time

Job Number

39884

Department

Houston Public Works

Division

Solid Waste

Opening Date

11/03/2026

Closing Date

11/23/2026 11:59 PM Central

• Description
• Benefits
• Questions

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

Division: Solid Waste Management/Finance/Administration Support

Location: 611 Walker

Workdays & Hours: Mon - Fri; 8:00 a.m. - 5:00 p.m.*

Subject to change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The mission of Solid Waste Management is to provide solid waste services to the citizens of Houston through the collection, disposal, and recycling of discarded material in a manner that is safe, efficient, environmentally sound, and cost-effective.

The individual that will assume this role should have a market industry background, knowledge and understanding in the area of waste collection, hauling, and processing within the solid waste industry (i.e., landfills, composition sites and transfer stations).

DUTIES INCLUDE

• Follows up with management on contract compliance issues
• Maintains current and accurate records on contractor compliance with agreements
• Interprets contract documents and assists in the resolution of disputed issues
• Works with finance and other City departments to resolve problems regarding agreements
• Works with operational personnel to ensure compliance with agreements, as well as field visits for verification
• Coordinates with other City departments on issues related to processing contract documents
• Draft correspondence to contracted entities relating to established agreements
• Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be required

This role will work with the Strategic Purchasing division for new contracts, renewals, price adjustments, change orders, and modifications; analyzing potential risks involved with contract agreements. Attend scheduled pre-bid meetings, review formal bids and proposals for content and conformance to specifications and scope of work. Other duties assigned by the Contract Administrators direct supervisor.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelors degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS

Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to candidates with :

• Advanced level of proficiency in SAP/Enterprise Resource Planning modules related to materials management, procurement preferred.
• Innovative problem-solving skills a plus.
• High level of organizational, time management and prioritizing skills preferred.
• Microsoft Office Suite is preferred and highly desirable.
• Experience with contract law in the solid waste municipal industry a plus.
• Certification in Contract Administration is a plus.
• Knowledge of the Texas Government Code, Chapters 2252 and 2254 Contracts with Governmental Entity preferred.
• Previous professional purchasing experience in SAP/Ariba ordering goods and services highly desirable.
• Experience with Procurement Rules for FEMA Awards and Code of Federal Regulations, and 2 CFR 200.318 General Procurement Standards.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, the department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION: NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidates qualifications as well as the pay rates of other employees in this classification.

Pay Grade

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or please call 832.393.6032.

"If you need special services or accommodations, call 832-393-6032. (TTY 7-1-1)

"If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, with specific instructions, should you be selected to advance in our recruitment process.

Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

02

What is the "highest" level of completed education?

• High School Diploma/GED
• Associate Degree
• Bachelors Degree
• Masters or beyond
• None of the above

03

How many years of "Contract Administrative" experience do you possess?

• Less than 2 years
• 2 to less than 4 years
• 4 to less than 6 years
• 6 or more years
• I do not have any experience

04

What is your degree concentration?

• Government
• Public Administration
• Business Administration
• Contracts Management
• Finance and Administration
• Waste Management and Environmental Protection
• Other
• I do not have a degree

05

What is your proficiency level in SAP/Enterprise Resource Planning?

• 0 - 2 years
• 2 - 4 years
• 4 or more years
• I do not have any experience

06

How many years of professional experience do you possess using the SAP Ariba Network?

• 0 - 2 years
• 2 - 4 years
• 4 or more years
• I do not have any experience

07

Do you possess a current Certification in Contract Administration? If so, please upload the document.

• Yes
• No

08

Which of the following software applications are you proficient? (Check all that apply)

• BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.
• INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.
• ADVANCED MICROSOFT OFFICE SUITE: : Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
• I have no experience with Microsoft Office Suite.

09

In 300 words or less, please describe a project you executed and managed using the Texas Government Code, Chapters 2252 and 2254 Contracts within a Governmental Entity? (See resume is not acceptable, if no experience please insert N/A).

10

In 300 words are less, please describe your previous professional buyer experience in ordering supplies and services. What were the products, service, and the dollar amounts. Also, please describe how you achieved a cost savings through planning and negotiations? (See resume is not acceptable, if no experience please insert N/A).

11

In 300 words are less, please describe your previous professional procurement experience demonstrating reasonable costs for an independent cost estimate before bids or proposals are solicited? . (See resume is not acceptable, if no experience please insert N/A).

Required Question

Employer City of Houston

Address 901 Bagby St

Houston, Texas, 77002

Website https://www.houstontx.gov/