Contract Administrator

Who We Are:

Inland Group is a vertically integrated real estate developer, contractor, and operator of multifamily and senior housing communities. Based in Spokane, WA, with properties across the United States, we have led with heart for the past 50 years. We have set ourselves apart as an industry leader who genuinely cares for our people and our product. Our success is a result of our team and culture– we take a relational and entrepreneurial approach to business and our team members are authentic, curious, natural leaders who value the greater team. We love what we do, and we are committed to excellence in our work.

The Position:

We are seeking a highly organized and detailed Contract Administrator to join our team in Spokane, WA. The Contract Administrator supports construction projects by managing subcontract agreements, contract documentation, compliance tracking, and communication between project teams, subcontractors, vendors, and owners. The ideal candidate is organized, detail-oriented, comfortable working in a fast-paced construction environment, with experience managing multiple deadlines across large projects.

• Support bid preparation, contract setup, subcontractor and vendor onboarding, billing and payment documentation, and front-end project administration.
• Review, process, organize, and maintain project contracts, subcontracts, change orders, amendments, and related agreements to ensure accuracy, completeness, compliance, and proper document control.
• Track contract execution, approvals, key milestones, renewals, closeout requirements, and required documentation to ensure deadlines are met and project records remain current.
• Collect, review, and monitor subcontractor and vendor documentation, including insurance certificates, bonds, W-9s, licenses, lien waivers, certified payrolls, lower-tier subcontractor requirements, and other compliance documents.
• Identify missing documentation, contract discrepancies, compliance gaps, and potential risk concerns, and coordinate timely resolution with appropriate parties to ensure contracts meet company standards and compliance requirements.
• Support billing and payment processes by ensuring all required contract documentation is complete, accurate, and aligned with agreements and company procedures, including processing subcontractor draws and issuing payments.
• Serve as a point of contact for subcontractors, vendors, field teams, project managers, accounting, legal counsel, and ownership representatives regarding contract requirements, documentation needs, deficiency resolution, and compliance support.
• Prepare regular reports on contract activity, approvals, key metrics, trends, and performance indicators.
• Support project closeout activities by ensuring final documentation, deliverables, and contract requirements are complete and properly filed.
• Support internal and external audits related to contracts, compliance, and project documentation.

Other Duties: This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may be asked to perform additional tasks in order to meet the needs of the organization.

What We Are Seeking:

• Must be a team player who takes a “we over me” approach to building and sustaining relationships with others.
• Must be determined, ambitious, and self-motivated.
• 2-5 years of experience in construction administration, contract management, or a similar role.
• Experience with general contracting or commercial construction strongly preferred.
• Associate’s or Bachelor's degree in Construction Management, Business Administration, or related field preferred; High School diploma or equivalency certificate required.
• Washington State Notary Public certification preferred; must be able to obtain certification if not currently commissioned.
• Strong understanding of construction contracts, terminology, and documentation.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Excellent communication skills; must be proficient in speaking, reading, and writing in English.
• Proficiency with construction management software preferred (i.e. Sage, Sage Paperless, AIA Contract Software, DocuSign) and Microsoft Office.
• Valid driver’s license and insured, operable vehicle.

Compensation & Benefits:

• Competitive $31.00-$41.00 per hour (based on experience).
• Annual bonus incentive.
• Annual performance review with potential merit increase.
• Medical, Dental, & Vision insurance.
• Flexible Spending Accounts- for healthcare and dependent care.
• Disability, AD&D, and Life insurance.
• 401(k) with 3% company contribution.
• Accrued vacation time, sick pay, 12 paid holidays per calendar year, personal day, and paid volunteer day.
• Employee Assistance Program.
• Charitable giving program and community involvement.
• Relocation assistance available.

Physical Requirements:

• Sitting: 2-7 hours/day.
• Walking: 1-2 hours/day.
• Climbing: 0-3 hours/day stairs.
• Lifting: 10-25 lbs. occasionally.
• Endurance: light to moderate energy.
• Manual Dexterity: frequent fine motor skills.
• Near Vision: minimal near vision.

Environmental and Safety Factors:

• Weather: work is primarily indoors in a temperature-controlled office environment with occasional exposure to outdoor weather conditions, including uneven and slippery surfaces.
• Noise: frequent exposure to typical office environment noise levels including conversational voice levels; infrequent exposure to high-volume office equipment (e.g., shredder).
• Pace of Work: great, multi-tasking/pressure paced environment.

Here at Inland Group, we are committed to offering an inclusive and accessible experience for all job applicants and associates. We are proud to be an equal opportunity employer, and we do not discriminate against applicants or associates based on race, color, religion, creed, national origin, sex, sexual orientation, gender identity, age, disability, marital status, pregnancy, veteran status, or any other status protected by law. Applicants with disabilities may be entitled to reasonable accommodation for the job application and hiring process. If you need assistance completing this application due to a disability, please contact our Human Resources Department.