Contract and Change Administrator

DESCRIPTION:  

We are seeking an experienced Contract & Change Administrator to support a major public construction project in New York City. This senior-level position will lead contract administration, change management, compliance oversight, claims coordination, and project closeout activities while serving as a key advisor to project and executive leadership.

The ideal candidate will bring deep experience administering large, complex construction contracts and managing contractual risk throughout the project lifecycle.

Key Responsibilities

Contract Administration

• Manage contract controls, notices, approvals, directives, and contractual correspondence.

• Track contract obligations, milestones, deadlines, and critical deliverables.

• Maintain accurate and auditable contract documentation and records.

Change Management

• Administer change orders, modifications, allowances, and extra work authorizations.

• Evaluate entitlement, pricing, schedule impacts, and supporting documentation.

• Maintain change logs and provide reporting on status, exposure, and funding impacts.

• Coordinate approval, audit, and execution processes for contract changes.

Compliance & Risk Management

• Monitor contractor compliance with contractual, regulatory, and project-specific requirements.

• Verify required insurance, bonds, certifications, and payment documentation.

• Review subcontract and consultant agreements for proper contractual flow-down requirements.

• Support audits, investigations, and agency information requests.

Claims & Dispute Resolution

• Manage claims, relief events, schedule extension requests, and dispute documentation.

• Analyze entitlement and contractual compliance issues.

• Provide contract interpretation, risk assessments, and recommendations to project leadership.

Project Closeout

• Lead contract closeout activities, including completion documentation, warranties, retainage release, and final contract administration.

Required Qualifications

• Bachelor's degree in Construction Management, Engineering, Business, Law, Finance, or a related field, or equivalent experience.

• 10+ years of contract administration experience on large, complex construction projects.

• Strong experience with public-sector construction contracts and contract compliance.

• Demonstrated expertise in change order management, claims administration, and risk mitigation.

• Thorough understanding of construction contracts, insurance, bonds, and payment processes.

• Experience reviewing cost proposals, schedule impacts, and entitlement analyses.

• Proficiency with Procore and Microsoft Office applications, including advanced Excel.

• Strong communication, analytical, negotiation, and organizational skills.

Preferred Qualifications

• Experience on large public infrastructure or design-build projects.

• Familiarity with New York City or New York State public contracting requirements.

• Experience with CCIP/OCIP programs, prevailing wage compliance, M/WBE programs, and labor agreements.

• Knowledge of public-sector claims management and dispute resolution.