Contract Project Coordinator

Tristar Engineering & Management, Inc. (Tristar) is an Arizona owned and operated professional engineering firm headquartered in Phoenix, Arizona and with additional offices in Tucson and Gilbert, Arizona. We are offering a great opportunity to qualified Field Technicians with proven construction engineering experience for government and private contracts to perform construction materials testing and field observations. This will include asphalt lab testing, field inspection, field testing, in place density testing, utility installation, obtaining samples, etc. Tristar offers competitive compensation and a comprehensive benefits package (medical, dental, vision, 401K, basic life and AD&D insurance, disability insurance, paid holidays, and PTO).

Contract and Project Coordinator-

• Create and maintain contract and project records in Deltek using information provided by project managers and company leadership.
• Gather required information, enter details accurately, and coordinate updates as needed.
• Maintain organized contract and project documentation.

Training and Certification Coordination

• Coordinate employee training, course registrations, and scheduling.
• Communicate training dates, locations, prerequisites, and other instructions to employees and managers.
• Maintain training and certification records, monitor upcoming renewals, and follow up on completion documentation.

Document Production and Office Support

• Assemble, print, and bind project plan books and other materials for field staff and project teams.
• Prepare and format company documents, forms, and presentation materials.
• Order office supplies and project materials as needed.
• Coordinate routine office needs and assist with day-to-day operational tasks.
• Provide additional support to company leadership, project managers, and staff as priorities arise.

Social Media Support

• Occasionally assist with preparing and scheduling company social media posts.
• Gather photos and information highlighting employees, projects, and company activities, and coordinate internal review before posting.

Qualifications

• Previous experience in operations support, project coordination, or a similar role; experience in engineering, construction, or professional services is a plus.
• Strong writing, editing, proofreading, and document-formatting skills.
• Proficiency with Microsoft Word, Excel, Outlook, and PDF tools.
• Experience with Adobe InDesign preferred.
• Deltek experience preferred, with the ability to learn new software and follow established processes.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• A professional, approachable communication style and confidence following up to obtain needed information.
• Sound judgment and discretion when handling employee, contract, and company information.
• Initiative, flexibility, and a collaborative approach to supporting others.

Work in the Tristar Chandler office. After training some hybrid / work at home is possible.

What Success Looks Like

Employee resumes are polished and ready for opportunities, Deltek records are accurate, training and certifications stay current, and office and field teams receive timely, dependable support.

This job description is not intended to be exhaustive of all duties and responsibilities. Employees are accountable for all duties within the role of this job and may also perform additional responsibilities as needed.

Standard Office- Sitting or standing at a desk, computer and keyboard usage.

Our company complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process or to perform essential job duties, please contact our HR Dept.