Contracts Administrator

About Us:

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.

Job Summary:

As a Contracts Administrator at John W. Danforth Company, you will help drive the successful management of customer contracts and business agreements from review through execution. You'll work closely with internal teams and customers to facilitate effective and efficient contract review processes and coordinate insurance and bond requirements. This role is critical to protecting the company's interests while delivering a responsive and positive experience for our customers.

Essential Duties & Responsibilities:

• Administer customer contracts through the contract lifecycle from intake to execution for assigned business regions.
• Support the review of contracts, NDAs, service agreements, and other business documents. 
• Respond to customer insurance requirements and coordinate certificates of insurance and bond requests through established systems.
• Support contract revisions, negotiations, and document tracking activities.
• Maintain excellent organization of contract information and status for pending workflow.
• Help implement and utilize electronic document management and workflow systems to support contract administration.
• Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner.
• Coordinate with contract team members to ensure timely approvals and contract processing.
• Prioritize tasks as necessary to accommodate deadlines.
• Leverage approved AI tools and technology to support document review and contract management processes as requested.
• Demonstrate ownership of assigned tasks by following through to completion.

Qualifications:

• Associate’s or Bachelor’s degree required.
• Exposure to construction contracts and commercial insurance is a plus.
• Proficiency with Microsoft Office and PDF/document management tools.
• Strong attention to detail, organization, and analytical skills.
• Ability to manage multiple priorities and respond with urgency and ownership.
• Strong communication and collaboration skills.
• Experience utilizing AI tools for document review is a plus.

 

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Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure:

Compensation Range:  $60,000-$65,000

Other Compensation:   Bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, and an employee assistance program.