Coordinator, Talent Acquisition

POSITION TITLE: Coordinator, Talent Acquisition (Full-Time Regular) (Contractual)

REQUISITION #: req8668

DEPARTMENT: Human Resources

LOCATION: 215 OFFICE BLDG

BENEFIT CATEGORY: Contractual Contractual_2026 Benefits

EMPLOYMENT TYPE: Full-Time Regular

FLSA STATUS: Non-Exempt

ANNUAL SALARY RANGE: $46,345.00 - 69,517.00 (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE: $52,000.00 - $62,000.00 (Salaries are paid biweekly)

SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 11/3/2026.

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements

• Background check (Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, domestic partner, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The City of Fort Collins is replacing its core systems for Finance, HR, Payroll, and Budget with a new enterprise platform, and several members of our Human Resources team are dedicating significant time to that work. We're looking for a Talent Acquisition Specialist to keep our recruiting running smoothly throughout the transition.

This is a limited-term position expected to last three years with the possibility of extension depending on project needs. You'll step into an established role, working alongside recruiters and hiring managers who are partly focused on the implementation. That means you'll be relied on to run the day-to-day process with care and consistency: posting positions, coordinating interviews and screenings, preparing offers, and being a steady, welcoming point of contact for candidates.

We want to be honest that this role sits in the middle of change. Some of the tools you'll use when you start may be replaced before you finish. If you're energized by learning quickly and staying grounded while things shift around you, this is a rare chance to see how a public organization modernizes from the inside, and to build experience that will serve you well wherever you go next.

The Coordinator works under the direction of the Talent Acquisition Manager and collaborates with Recruiters, Hiring Managers, HR Business Partners, candidates and other internal partners to coordinate hiring activities and support effective recruitment outcomes.

Essential Duties and Responsibilities

• Administers and maintains the Applicant Tracking System (ATS), including requisition configuration, job posting setup, workflow management, and candidate status updates.
• Enters, reviews, and processes requisitions, job postings, and related documentation to ensure accuracy.
• Ensures recruitment administration and onboarding activities comply with applicable federal and state employment laws, City Code, personnel policies, procedures, and established guidelines.
• Facilitates timely and effective communication with applicants, hiring managers, recruiters, and department contacts regarding hiring processes, required documentation, and next steps.
• Oversees Onboarding processes and online forms, ensure a seamless transition for new talent.
• Serves as a resource for applicants and hiring managers by responding to questions, resolving routine process issues, and directing complex matters to the appropriate staff.
• Monitors outstanding hiring actions and follow up with appropriate parties to obtain required information, approvals, or documentation.
• Follows up on required pre-employment activities, including background checks, drug screenings and other applicable employment requirements.
• Prepares and issue approved offer letters and related employment documents, ensuring accuracy of compensation, employment terms, benefits information, relocation details, and other applicable provisions.
• Enhances hiring managers' capabilities related to effective utilization of the Applicant Tracking Software.
• Performs other duties as assigned to support the overall goals of the Human Resources department during the ERP implementation.

This job description is a living document and may not be all-inclusive; employees are responsible for other duties as assigned.

Job Competencies

City-wide:

• Demonstrated cultural competence to effectively interact and work with people of diverse identities, perspectives and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• Read and comprehend City and Service Area/Department policies, regulations, rules and standard operating procedures.
• Communicate clearly and concisely, both verbally and in writing.
• Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
• Establish and maintain effective working relationships with City employees, representatives of other agencies and organizations and members of the community.

Business Support:

Decision Making: Applies judgment in defined situations. Seeks guidance for variables.

Complexity: Applies established practices to resolve varied issues or coordinate multiple processes.

Business Acumen: Identifies process gaps, contributes to task design.

Collaboration & Engagement: Disseminates information and navigates processes and procedures with customers.

Specific Knowledge: Grows knowledge in specific subject matter to complete tasks.

Organizational Impact: Identifies efficiencies and recommends improvements to assigned tasks within a team.

Job Specific:

• Knowledge of recruitment methods, candidate sourcing approaches, screening processes, interview coordination, and selection procedures.
• Knowledge of applicable employment policies, equal employment opportunity principles, nondiscrimination requirements, and fair and consistent hiring practices.
• Knowledge of applicant tracking systems, online job boards, scheduling tools, and other technologies used to facilitate recruitment activities.
• Ability to support fair, consistent, and accessible recruitment activities that promote equal opportunity for candidates.
• Skilled in coordinating recruitment activities, interviews, candidate communications, and hiring timelines across multiple vacancies while being mindful of the candidate experience.

Minimum Qualifications

3 years related experience/education

Three years of experience in human resources, talent acquisition or related area; or a combination of experience and/or education such as a degree in Human Resource Management, Business Administration, Organizational Psychology or related field.

Conditions of Employment

All employees must reside in the State of Colorado and all new employees are subject to a general Background Check.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee's protected status, or any behavior that violates this policy.

Consistent with the City's respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.

The City is committed to providing a healthy and safe work environment. In addition to the City's commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.

Note: Some information in your application may be public information under the Colorado Open Records Act.