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Administrative Support Jobs in Boise, ID

COPP - Administrative Assistant 2

State of Idaho

Boise, ID

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JOB DETAILS
SKILLS
Administrative Management, Administrative Skills, Analysis Skills, Computer Software, Data Analysis, Data Collection, Higher Education, Information/Data Security (InfoSec), Legal Documents, Microsoft Office, Office Equipment, Problem Solving Skills, Proofreading, Public/Media/Press/Analyst Relations, Regulations, Reporting Skills, Technical Analysis, Telephone Skills, Word Processing
LOCATION
Boise, ID
POSTED
1 day ago
State of Idaho Opportunity

Applications will be accepted through 11:59 PM MST on the posting end date.

Current state employees will need to login to Luma and select State Job Career Openings to apply for this position.

NOTICE: Due to a recent system improvement, if you have previously applied for a position with the State of Idaho, select Reset/Forgot Password and follow the prompts to access your account. For additional assistance, refer to the Candidate Guide located under Candidate Resources on the State of Idaho Careers page.

Summary:

The Idaho Commission of Pardons and Parole currently has an opening for an Administrative Assistant 2 in Boise, Idaho. The person serving in the position is an important part of the Hearings Division team and is responsible for helping with the detailed preparation required for Parole Hearings and is also responsible for minute taking during Parole Hearing sessions.

Responsibilities:

  1. Perform high level support duties.
  2. Assist in the detailed preparation required for Parole Hearings.
  3. Take and edit Parole Hearing minutes.
  4. Process the close out work related to Parole Hearing sessions.
  5. Administrative activities that require effective public relations and liaison skills.
  6. The ability to function with considerable independence.
  7. Independently research, analyze, and compile information to prepare reports and resolve problems.
  8. Format/type a variety of official/legal documents that are sensitive and confidential in nature.
  9. Have good knowledge of Idaho Administrative Rules and statutes specifically related to parole in the state of Idaho.
  10. The ability to protect confidential information.
Minimum Qualifications:
  1. Good knowledge of office support functions including word processing and filing. Typically gained by at least one year of experience in an office environment performing a wide variety of office support functions as the predominant responsibility of the job, (answering telephones, using knowledge of computer software, filing systems and general office equipment). OR completion of two semesters of Office Procedures coursework AND six months of office support experience.
  2. Good knowledge of composing a variety of business documents. Typically gained by at least 1 year of office experience which required composing and proofreading a variety of business documents on a regular basis.
  3. Good knowledge of researching, compiling, and summarizing data for reports. Typically gained by at least one year's work experience compiling data/information for reports OR approximately six months work experience researching and compiling data for reports (completing reports for college-level courses is acceptable).
  4. Experience interpreting, applying and explaining complex information such as regulations, policies or services. Typically gained by aiding an executive, administrator, and/or manager by interpreting, applying and explaining complex information such as regulation, policies or services. Experience in this area should have been of an independent nature where you were responsible for establishing your own work methods. Duties required analysis of technical data and independent decision making.
  5. Experience independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
  6. Willing to work in a correctional institution.
Desirable Qualifications:
  1. Experience taking detailed meeting/hearing minutes.
  2. Experience using Microsoft Office applications.
  3. Good organizational and time management skills.
  4. Ability and desire to work independently.


Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations

About the Company

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State of Idaho

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