Corporate Paralegal

Frontline Source Group is seeking a highly organized and detail-oriented Corporate Paralegal on behalf of a rapidly growing, innovation-driven organization preparing for a significant public market transition. This hands-on role supports legal operations, corporate governance, and compliance during a critical phase of organizational growth. This position is ideal for a proactive professional who thrives in a fast-paced, entrepreneurial environment and enjoys working closely with executive leadership and outside counsel on high-stakes corporate matters.
Key Responsibilities
Corporate Governance & Board Support

• Prepare and maintain corporate records, including board minutes, resolutions, written consents, and committee documentation
• Coordinate board and shareholder meetings, including scheduling, materials preparation, and follow-ups
• Maintain corporate minute books, governance records, and organizational documents
• Support the development of corporate governance policies and procedures in preparation for public company standards

• Support preparation and timely filing of SEC documents, including 8-K, 10-Q, and 10-K filings
• Assist with drafting, proofreading, and compiling disclosure documents, earnings releases, and proxy materials
• Maintain a filing calendar to ensure all SEC and regulatory deadlines are met
• Coordinate with outside legal counsel on compliance requirements and disclosure obligations
• Support documentation including data room management and investor due diligence coordination

• Assist in administration of equity programs, including stock option grants, vesting schedules, and cap table updates
• Support 409A valuation processes and equity-related board approvals
• Help maintain internal policies and procedures aligned with public company compliance expectations, including SOX readiness

• Organize and maintain legal documents, contracts, NDAs, and agreements
• Support IP administrative functions alongside outside patent counsel, including patent docket maintenance and filing coordination
• Assist with indemnification agreements, officer and director documentation, and related corporate records

• Support due diligence efforts related to financing and corporate transactions
• Track key corporate deadlines and compliance requirements across multiple workstreams
• Assist with special projects related to corporate structuring and operational scaling

• Bachelor's degree or Paralegal Certificate required
• 3-6+ years of experience in corporate paralegal or legal operations, preferably in a high-growth environment
• Experience supporting corporate governance and board processes
• Exposure to SEC filings, public company compliance required
• Proficiency in MS Office and SharePoint; familiarity with data room platforms a plus
• High level of discretion, exceptional attention to detail, and ability to manage multiple priorities

• Familiarity with SEC filing requirements, including 8-K, 10-Q, 10-K, and S-1 documentation
• Experience with equity administration, cap table management, and 409A processes
• Background in startup, deep tech, energy, biotech, or technology environments
• Exposure to IP-heavy organizations and coordination with patent counsel

• Corporate records and board materials are accurate, organized, and audit-ready at all times
• SEC filing deadlines and compliance obligations are consistently met
• Leadership and outside counsel are well-supported and confident in the integrity of corporate records

• Work directly alongside executive leadership and outside counsel on high-impact initiatives
• Competitive compensation, comprehensive benefits, and long-term growth potential