CW Administrative Assistant_USA_USD

Location: Houston TX
Pay Rate: ***/hr
Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.
This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.
As a division, our strategic objectives include:
To be the world s pre-eminent investment bank trusted advisor, financier, and risk manager for our clients on their most important transactions
Build long-term relationships with clients and bring them world-class execution by delivering the firm over time
Drive superior returns for our stakeholders
Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace
The duties of the role include:
Coordinating and scheduling of meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings
Car bookings
Expense processing and timely expense management
Invoice processing
Taking on ad hoc tasks while maintaining workflow
Supporting teams in day-to-day issues, needs and queries
Providing phone / holiday coverage for colleagues
Skills
Skills:
Excellent Microsoft Word, Excel and Outlook skills
Able to manage competing time-sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi-task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Be resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a can do attitude
Zero to one year of experience
Hours of Work:
Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.