Deeding Specialist - Document Administration

Holiday Inn Club Vacations look for individuals who excel in their role and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We're looking for people like this to join our friendly, engaged, professional team.

POSITION DESCRIPTION:

This position is responsible for timely and accurately reviewing, coordinating, tracking, and monitoring all eligible accounts in the deeding process. Some of the primary responsibilities of this position are auditing of legal real estate documents (Mortgage, Warranty Deed, Satisfaction of Mortgage, Assignment of Contract, Release of Lien etc.) to ensure proper execution and intent. Identify and communicate deficiencies for corrections, review title searches and make recommendations to cure issues, search public records, prepare and electronically record legal documents. Create Owner and Lender policies within department turnaround timeline standards and with a high level of accuracy. Duties include safekeeping of files and management of any documentation that relates to an ownership interest. All must be in accordance with state/federal guidelines, SOX & PII compliance as well as business standards.

ESSENTIAL DUTIES AND TASKS:

• Detailed review, batch, verification and preparation of mortgages, deeds, satisfaction of mortgages and other related legal real estate documents for all timeshare properties in HICV network. Review title searches and make recommendations to clear title issues. Recordation of real estate documents in appropriate county while ensuring County and State recording requirements are adhered to.
• Recordation of real estate documents in appropriate County while ensuring County and State recording requirements and regulations are adhered to.
• Typing, copying, filing, sorting, scanning, and mailing of Title Policies and recorded documents. Performs administrative functions such as responding to owner requests by mail, email or phone.
• Review title searches and make recommendations to clear title issues.
• Maintain integrity of data in multiple tracking structures. Successfully navigate all HIVC systems. Confirm reporting is accurate and adjust/amend as needed. Create and upload documentation to be scanned into imaging system. Assist within team to provide support and backup as needed.
• Assist other disciplines within the team to provide support and backup as needed.

EDUCATION and/or EXPERIENCE:

• Prior Title experience including but not limited to recording and title search
• Prior Contract and document experience
• Proficiency in Microsoft Office

CERTIFICATES, LICENSES, REGISTRATIONS:

• N/A

QUALIFICATIONS:

• Knowledge of various types of recorded documents and legal descriptions and their effect on ownership and transfer of property
• Knowledge in practices and terminology related to real property documents requiring property transfer actions
• Ability to accurately type 50 wpm.
• Ability to communicate, both orally and in writing.
• Detail and result oriented.

PHYSICAL DEMANDS

While performing the duties of this job the employee may be required to sit or stand for extended periods of time. Will be required to bend, twist, reach, push, pull, and operate office machinery. Must be able to lift up to thirty pounds. Specific work assignments may change without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

WORKING CONDITIONS

The majority of work will be performed in a climate-controlled environment but may be exposed to inclement weather and varying degrees of temperature on occasion.

WORK SCHEDULE/HOURS

Schedules will vary depending on business needs, and may entail working nights, weekends and holidays. Must be flexible to work outside of departmental operating hours.

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