Deputy Clerk

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Reviews and accepts for filing various legal pleadings from parties, attorneys, law enforcement officers, staff, and the public, and provides assistance and/or information as needed
• Examines legal documents submitted to the Court for adherence to law/procedures, and files or routes documents appropriately
• Prepares and processes the opening of all new case types, both electronically and in paper form, and schedules for hearing or communicates with Judicial Assistants as needed to schedule
• Tracks service on cases, prepares legal publications, and serves parties when needed
• Dockets and journals
• Schedules and maintains the Court's docket
• Issues notices, summons, and subpoenas
• Processes Court appointed attorney/guardian ad litem requests/paperwork
• Records case filings and Court orders/decisions/entries into computer database
• Copies and distributes judgment entries/decisions/orders to appropriate parties
• Collects costs and fees and accurately records amounts collected
• Communicates with other courts and transfers cases to other courts, jurisdictions, etc. when necessary
• Accepts and processes public record requests
• Enforces orders of the Court and processes paperwork as needed or directed
• Processes fingerprint information to BCI
• Maintains open communication with the Judge, Magistrates, Court staff, attorneys, parties, families, outside agencies, the public, etc.
• Maintains a high level of professionalism and confidentiality
• Ensures that Court files and documents are properly maintained, pulls case files prior to scheduled hearings or as requested, and ensures files are returned for processing
• Processes and delivers mail, and retrieves and archived/remote files as needed
• Demonstrates regular, timely, and reliable attendance
• Multitasks, prioritizes, possesses strong interpersonal skills, and provides positive customer service
• Performs other clerical duties as needed, such as answering the telephone, filing, photocopying, shredding, typing, journalizing, and collating
• Other duties as assigned by the Chief Deputy Clerk, Magistrates, and/or Judge