Development Coordinator

Position Summary

Crow Holdings Development seeks a Development Coordinator to support the execution of industrial development projects, with a focus on construction administration, lender draw coordination, contract management, and compliance tracking. This role is highly detail-oriented and operationally focused, ensuring projects run smoothly from documentation, reporting, and process management perspectives.

Primary Responsibilities

Contract Administration

• Collect vendor contracts and tracks billings against contract values.
• Notify Development Manager of additional and hourly services and budget overruns.
• Certificate of Insurance Management - collects, tracks, and ensures compliance of Contractor and Subcontractor COI.
• Track key dates and deliverables
• Support reporting requirements for lenders and capital partners
• Assist with close-out documentation and warranty tracking

Project Budget Tracking

• Enter budgets in Yardi
• Process project budget revisions and Change Orders
• Meet with the project and construction managers to review project budgets.
• Maintains an accurate log of budgets and committed costs.

Invoice Processing

• Validation of vendor invoices against contracts.
• Maintains actual costs of construction report, validates contractor payment requests & collects required supporting documentation.
• Process weekly overhead invoices and special check requests as needed in Yardi
• Process project invoices according to accounting draw schedule deadlines
• Tracks vendor payment status.

Draw Requests

• Work with corporate accounting to process monthly draw requests according to project schedules
• Collects required lien waivers and final releases.
• Review and distribute monthly draws to partners, lender, and CHI internal parties
• Liaison with bank and development team regarding loan draw necessary documentation
• Release of payments upon funding

Audit and Reporting

• Audit job cost reports for cost overruns and discrepancies
• Work closely with the Project Management team and vendors and to research and resolve any discrepancies
• Assist project teams with any questions or needs related to the accounting department.
• Coordinate with Project Management Team on partner and lender reporting requirements.

Project Support

• Support scheduling coordination with contractors and consultants
• Assist with meeting coordination and documentation
• Track permitting and inspection status
• Provide general administrative support to development team

Desired Skills & Experience

Bachelor's degree in Business, Finance, Accounting, or equivalent experience preferred 1-5 years of experience in the construction or real estate development industry in an accounting capacity preferred Proficiency in Microsoft Outlook, Word & Excel programs required. Experience with Yardi accounting software preferred. Familiarity with construction budgets and pay applications Experience working in a fast-paced environment with the ability to meet short and long term deadlines Excellent time management and organizational skills, with a commitment to accuracy and attention to detail Highly effective written and verbal communication Strong interpersonal skills with the ability to take initiative, multi-task, be a team player and adapt to shifting priorities

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