The American Diabetes Association (ADA) is seeking an experienced professional who will provide event logistics, administrative, and fundraising support to the local development team. This self-starting individual will assist with event logistics, event volunteer committee development, community engagement, data and constituent system management, and administrative support. A successful candidate will lead a volunteer committee supporting the execution of event day and manage and steward a portfolio of various revenue streams as assigned, which may include individuals, corporations, foundations, participant income, DIY and third-party fundraisers, and community organizations.
The ideal candidate must have exceptional organizational, written, and verbal communication skills, including the ability to communicate clearly, accurately, and professionally with internal and external stakeholders. Must have the ability to multitask, meet deadlines, and achieve results in a team environment.
Responsibilities
Fundraising and Relationship Building
- Ability to manage and review daily campaign data through reports, dashboards, and revenue analysis identifying opportunities to capitalize on drive campaign revenue.
- Coordinate local event logistics and operational needs, including venue identification, site visits, vendor communications, contracting, supplies, signage, event materials, and event-day preparation, ensuring accurate and timely execution in coordination with event production support.
- General administrative support, including serving as a liaison to the service center, processing payables and receivables, assisting with budget entry, and ED constituent and donor interactions
- Manage prospect data in CRM and donor mailings
- Ensure compliance with ADA policies, including risk management, event and cash handling, and financial controls
- Independently track assigned tasks, deadlines, and deliverables; provide clear, timely, and accurate status updates; verify information before communicating commitments; and proactively flag questions, delays, or issues requiring resolution or escalation.
- Support development team fundraising targets through exceptional follow-up, stewardship strategies, and customer service
- Provide excellent donor and event participant support by answering and providing solutions to questions, concerns, and coaching needs
- Manage a market portfolio of various revenue streams as assigned, which may include individuals, corporations, foundations, participant income, DIY fundraisers, third-party events, and other community fundraising opportunities.
- Support development team through high-touch phone calls and written correspondence to produce positive fundraising results
- Generate prospect leads and provide research for Development Team
- Assist with writing, editing, and packaging funding proposals
- Assist with grant, foundation, and corporate partner online application submission
- Attend local community tabling opportunities generating community support and driving participation in local fundraising events
- Support national and implement local social media strategy
- Other duties as assigned
Volunteer Engagement
- Staff lead for Event Day volunteer committee tasked with event day participant experience, including VIP experience, participants living with diabetes, recruitment of event day volunteers, in-kind support, and other local event day opportunities. Coordinate with event production support while retaining responsibility for assigned local event logistics.
- Supports the development of the market's local pipeline of constituents and event leaders, to drive market activity, leading all prospect research and data entry management.
Mission Integration
- Identify and implement marketing opportunities, partnerships, influencer relationships, and other opportunities to increase ADA's presence and awareness within assigned market territory that drive business goals.
- Supports and maintains the vision, mission, priorities, and guiding principles of ADA.
Qualifications
- Bachelor's degree
- 1+ years of professional experience with non-profit events and programs, and volunteerism.
- Ability to present ADA's mission and how to get involved with groups of all sizes
- Ability to recruit and lead a group of volunteers to support event day execution.
- Demonstrated experience recruiting individuals to support an organization
- Demonstrated ability to mobilize and motivate individuals to achieve goals
- Demonstrated ability to identify opportunities for growth in relationships
- Ability to organize time effectively and manage multiple tasks simultaneously
- Initiative and independence, combined with the ability to work well as part of a team
- Strong interpersonal skills and ability to interact professionally with a variety of constituencies
- Excellent verbal and written skills, creativity, independent judgment, attention to detail, accuracy, strong editing skills, and follow-through.
- Knowledge of software including Microsoft, DonorDrive (or other P2P platforms), and Salesforce CRM.
- Must be able to work occasional nights and weekends as needed to support events.
- Ability to occasionally lift and/or move up to fifteen pounds
- Reliable transportation for travel as needed for meetings and events required
- Must live within 50 miles of Long Island, NY
Why Work Here
The American Diabetes Association (ADA) offers a rewarding career working for one of the premier voluntary health organizations in the world supporting people living with diabetes and/or obesity. Our employees consistently say that our mission, culture, work-life balance, and total rewards package are what they like most about working at the ADA. benefits and our culture:
- Industry competitive base pay. Base offers are determined by several factors including but not limited to your relevant work experience, education, certifications, location, internal pay equity, etc.
- A culture of recognition including new hire welcome announcements, service anniversary awards, referral bonuses, monthly All Employee Assembly, appreciation awards
- Generous Paid Time Off, including holidays, vacation days, personal days and sick days
- Comprehensive benefits package including medical, dental, vision, Flexible Spending Accounts (FSA), disability & life insurance, pet insurance, and retirement savings
- Guided by our mission, we provide full diabetes supply coverage through our medical benefits program
- A company focus on offering mental health programs and work/life balance with most of our employees working remote
- Joining our dedicated team affords the gratification of knowing beyond a doubt that you will impact the lives and well-being of millions
About the Organization
The American Diabetes Association (ADA) is the nation's leading voluntary health organization fighting to end diabetes and helping people living with diabetes thrive. Since 1940, we have driven discovery and research to prevent, manage, treat, and ultimately cure diabetes. We advocate for policy changes and improved access to quality care for all people living with diabetes and/or obesity. Through the Obesity Association, a division of the ADA, we are also working to reduce the prevalence of obesity-a leading risk factor for type 2 diabetes.