District Department Secretary - Facilities

Independence School District

Boise, ID

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JOB DETAILS

SKILLS

Accounts Payable, Administrative Skills, Board of Education, Bookkeeping, Budgeting, Calendar Management, Copying Machines, Customer Support/Service, File Maintenance, GSP (Good Safety Practices), Interpersonal Skills, Office Equipment, Office Management, Order Processing, Order Supplies, Policy Development, Printing, Procedure Development, Record Keeping, Regulations, Reporting Skills, Statistics, Telephone Skills, Time Management, Typing

LOCATION

Boise, ID

POSTED

2 days ago

Position Type:
Secretarial/Clerical/Secretary-District

Date Posted:
7/8/2026

Location:
610-Facilities

Date Available:
26-27 School Year
12-Month position paid on Level 5 of the salary schedule

Qualifications:

Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required
Computer skills and/or experience required
Typing and/or keyboarding skills required
Working knowledge of standard office machines required
Communication and interpersonal skills
Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt

Reports to:
Office/Department Administrator

Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

Performs various office management tasks
Operates computers, copiers, office machinery and equipment with a high degree of skill
Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
Performs duties to achieve high levels of customer service
1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
2. Deals courteously with visitors, parents, students, and staff
3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
4. Represents self, school and District positively
Responds in a timely manner to informational requests
Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
Demonstrates good safety practices and adheres to all District rules, regulations and policies
Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for District Secretary:
The following responsibilities may be included for this position:

Performs budgetary and bookkeeping tasks
Takes inventory and orders equipment and supplies, as needed
Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
Processes applications for government financial assistance
Generates reports, as requested
Assists in the coordination of district functions, special events, and curriculum activities
Posts district information
Drafts correspondence
Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed
Trains clerical staff, as necessary
Collects and ensures confidentiality of standardized tests taken by district students
Collects, compiles, and does database entry of information, such as student data, payroll/timesheet records, and other record-keeping data
Maintains student and employee files
Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD
Answers telephones, transfers calls, and takes messages
Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
Maintains calendars
Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:
District Secretaries will be employed for eleven or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation - Office Personnel.

Attachment(s):

District Department Secretary - Facilities

Independence School District

Boise, ID

About the Company

Independence School District

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