Document Analyst

Who We Are

ArentFox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, ArentFox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non-profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

Why Join Us

At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

Job Description

The Document Analyst provides quality word processing, database, spreadsheet, and other technical support to attorneys, professionals, paralegals, secretaries, and staff.

WORK HOURS: 3PM - 11:00 OR 11:30PM (Depending on location)

ESSENTIAL DUTIES AND RESPONSIBILITIES*

• Input, format and edit documents from a variety of sources, including handwritten drafts, transcription software, etc.

• Format and/or reformat documents using Word Styles and/or Litera schemes

• Mark and generate Tables of Contents (TOCs) and Tables of Authority (TOAs) utilizing Best Authorities or other similar software

• Compare documents and generate redlines with Litera Compare, native Word comparisons or similar software

• Produce PowerPoint presentations utilizing firm templates; familiarity with master slide manipulation and design

• Use mail merge to create merge letters, agreements, envelopes, badges, tent cards, etc.

• Image manipulation and graphics

• Create and reformat figures in Visio or PowerPoint

• Convert PDF into formatted documents (Word, Excel, PowerPoint, etc.)

• Create and edit Excel spreadsheets, including charting and graphing functions

• Create and edit PDF files with Adobe Acrobat Professional and/or Kofax Power PDF Advanced

• Communicate with attorneys, professionals, paralegals, secretaries, and staff to assure specifications are met and facilitate the meeting of deadlines

• Transcribe audio using Word speech-to-text or AI speech-to-text functionality

OTHER DUTIES AND RESPONSIBILITIES

• Provide assistance in the resolution of document production issues and suggest various methods for producing documents effectively and efficiently

• Act as additional technical support for firm software programs

MINIMUM QUALIFICATIONS

• Minimum high school diploma or equivalent; college or technical school degree a plus but not required.

• Minimum of 3 years' experience working in a legal word processing environment.

• Superior knowledge of current office technology, including but not limited to, MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio), iManage Work 10, Kofax Power PDF Advanced, Litera Compare, Best Authority, WinZip/7-Zip, DocXTools, Litera Forte and Adobe Acrobat Professional

• Ability to type at least 65 wpm with a high degree of accuracy

• Detail oriented with ability to multi-task in a fast-paced environment and adapt to changing priorities and work demands

• Flexibility in daily schedule to meet Firm's needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed

This is an hourly, non-exempt position that is eligible for a generous overtime plan that exceeds minimum legal requirements.

The anticipated good-faith base salary range for this position is:

• DC: $76,978 - $105,844 per year.

• Boston: $78,358 - $107,741per year.

• Chicago: $72,295 - $99,404 per year.

• NY: $86,051 - $118,320 per year.

Your exact offer will be based on a variety of factors, including but not limited to, your experience, skills, and overall qualifications. We also review compensation regularly against industry benchmarks and performance outcomes, so you can grow your career here with confidence-knowing your pay recognizes both your impact and our commitment to an equitable approach.

In addition to a competitive base salary, certain positions are eligible for a comprehensive performance-based bonus, payable monthly or annually.

Benefits

We know that the needs of our employees vary and can change throughout the different stages of life. That's why we offer a wide array of flexible benefit options designed to help you live healthy, live well, and live for tomorrow. In addition to medical, dental, vision, profit-sharing, generous paid time off, and numerous other benefits, we also provide a flexible reimbursement account that helps pay for the things that contribute to your personal well-being, in your own way.

Commitment to Equal Opportunity

ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

• The job description is a general summary of the major duties. It may not specify all duties, tasks, and assignments associated with a job. It does not limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. Additional job-related qualifications may be specified for some openings. Job descriptions are subject to periodic review and modification.