Document Specialist I

Job Title: Document Specialist I - Entry Level

Location: Minnetonka, MN 55345

Duration: 04 Months

Role Summary

We are seeking a detail-oriented Document Specialist I to join our team in Minnetonka, MN. Reporting directly to the Export/Import Customs & Trade Compliance Supervisor, this entry-level position is responsible for performing rigorous paper audits, editing, assembling technical documentation, and maintaining comprehensive filing systems. The ideal candidate will ensure strict adherence to federal import/export recordkeeping regulations and support daily compliance administrative functions.

Key Responsibilities

Filing & Records Maintenance: Organize, update, and maintain physical and digital filing systems utilizing numerical, alphabetical, chronological, and subject-based methods.

Trade Compliance Documentation: Maintain file systems and recordkeeping for customs trade documents covering import and export operations in full compliance with 15 CFR and 19 CFR regulations.

Document Audit & Assembly: Perform audits, basic edits, formatting, assembly, and filing of various reports, technical documents, records, and correspondence.

Administrative Support: Assist cross-functional teams with document retrieval, archiving, and audit preparation.

Process Adherence: Ensure all document management activities conform to standard operating procedures (SOPs) and departmental trade compliance guidelines.

Qualifications & Skills

Required

Experience Level: Entry-level (0-2 years of administrative, records management, or operational experience).

Education: High School Diploma or GED equivalent.

Attention to Detail: Exceptional precision in auditing paperwork, proofreading text, and maintaining organized filing structures.

Computer Proficiency: Practical knowledge of standard office software (e.g., Microsoft Office Suite, PDF editors, data entry systems).

Communication: Clear written and verbal communication skills.

Preferred

Prior exposure to or interest in international trade compliance, customs documentation, or regulatory administration.

Familiarity with basic archiving techniques and document retention policies.