Document Supervisor

OUR MOTTO:  INNOVATION - TEAMWORK - EXCELLENCE

Legacy PSG, Inc. is a leading service-based company that provides land acquisition, right-of-way, construction services, and more for our clients.  Our team is filled with innovative, diverse, motivated, and experienced individuals who are experts in their fields.  Amongst our different service groups and departments, we offer individual services for clients’ specific needs, and work seamlessly together as a whole from the conception of the project to completion.  If you are interested in being part of a winning team, Legacy PSG, Inc. is the perfect place to start!

Summary/Objective

            Documents Supervisors are responsible for managing a group of Documents Specialists and assigning daily tasks. The Documents Supervisor creates the project line list and oversees all work done by Documents Specialists. Prepares weekly reports and keeps the Project Manager up to date on all activities. Reviews all right-of-way documents and files for accuracy and completeness. 

Essential Functions

• Assigns and reviews the work of the Documents Specialists.
• Updates database and oversees generation of reports.
• Prepares and sends Documents for recording.
• Mail merges with initial offer letters, easement documents, and all other acquisition documents.
• Updates pertinent information in clients’ database
• Responsible for mailing and processing signed paperwork
• Reviews all acquisition documents and right-of-way files for accuracy and completeness.
• Audits right-of-way turnover packages and project files.
• Communicates with Title Supervisor, Right-of-Way Agents and Project Manager.
• Supervises and monitors the department staff to ensure compliance with procedures and standards.
• Assists the Project Manager, Title Supervisor, and Right-of-Way Agents with document-related issues.

 Competencies

• Excellent computer skills.
• Attention to detail.
• Ability to work independently.
• Good Communication Skills.
• Excellent Organizational Skills.
• Problem Solving/Analysis.
• Time Management.
• Thoroughness.
• Project Management.

 Required Education and Experience

• High school diploma.
• 3 years of Right of Way document preparation experience.
• 3 years of Right of Way Document Supervisor experience preferred.
• Proficient in Microsoft Office and Adobe Pro.
• Smartsheet experience preferred.