Administrative Skills, Billing, Communication Skills, Data Entry, Detail Oriented, Document Management, Documentation, Driver's License, Easements, File Maintenance, Legal, Lift/Move 35 Pounds, Maintain Compliance, Microsoft Office, Multitasking, Quality Assurance, Record Keeping, Research Skills, Systems Maintenance, Willing to Travel
Job Title: Documentation Specialist (Right of Way / Land Acquisition)
Location: Birmingham, AL
Duration: 3 Years
Summary
Supports land acquisition/right-of-way projects through document management, title research, data entry, and administrative coordination.
Key Responsibilities
- Manage/maintain land acquisition documents (filing, scanning, data entry)
- Prepare and review deeds, easements, and conveyance documents
- Conduct title research (online & county courthouses)
- Process document recordation and maintain document systems
- Support project admin tasks (meetings, invoices, tracking)
- Perform QA on files and ensure compliance with procedures
- Coordinate mailouts and maintain project files
Required Skills
- 2–5 years document specialist experience (land/right-of-way preferred)
- Title research or ability to read land/legal descriptions
- MS Office proficiency
- Strong attention to detail, organization, and multitasking
- Good communication skills
Other Requirements
- Valid driver’s license
- Ability to travel locally / courthouse visits
- Ability to lift up to 35 lbs