Holistic Behavioral Health is seeking an organized, detail-oriented Employee Files Specialist to support employee onboarding, maintain personnel files, and assist with daily human resources tasks. This position requires someone who can work independently, follow up consistently, and handle confidential information with discretion.
Responsibilities
Coordinate onboarding for new employees, including distributing paperwork, collecting required documents, and tracking completion.
Create, organize, and maintain accurate electronic and physical employee files.
Review personnel files for missing, incomplete, or expired documents and follow up with employees.
Track required training, certifications, licenses, and other employment documentation.
Assist with interview scheduling, offer letters, orientation, and communication with candidates and new hires.
Maintain onboarding checklists and provide status updates to HR leadership.
Enter and update employee information in designated HR and payroll systems.
Support employee changes and offboarding documentation as directed.
Respond to routine employee questions and refer matters requiring further review to HR leadership.
Assist with personnel file audits and other administrative HR tasks.
Qualifications
High school diploma or equivalent required; associate or bachelor’s degree in human resources, business administration, or a related field preferred.
At least one year of experience in human resources, employee onboarding, personnel records, or administrative support preferred.
Behavioral health or healthcare experience is a plus.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities, meet deadlines, and follow through without frequent reminders.
Clear written and verbal communication skills.
Proficiency with Microsoft Office, including Outlook, Word, and Excel and Adobe.
Ability to handle sensitive employee information confidentially and professionally.
Availability to work in office during the assigned schedule.
Holistic Behavioral Health is an equal opportunity employer.
Numbers & Facts
Location
Durham, NC
Job Type
Full-time
Skills
Administrative Skillsunmatched
Adobe Product Familyunmatched
Behavioral Healthunmatched
Business Administrationunmatched
Communication Skillsunmatched
Detail Orientedunmatched
Documentationunmatched
Employee Orientationunmatched
File Auditsunmatched
File Maintenanceunmatched
Follow Throughunmatched
High School Diplomaunmatched
Human Resourcesunmatched
Leadershipunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Offer Lettersunmatched
Onboardingunmatched
Organizational Skillsunmatched
Payroll Software/Servicesunmatched
Performance Reviewsunmatched
Presentation/Verbal Skillsunmatched
Records Managementunmatched
Time Managementunmatched
Writing Skillsunmatched
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